Receptionist / Personal Assistant, Bloemfontein

Mirna Butler Recruitment; Bloemfontein; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading recruitment agency is seeking a dynamic Receptionist / Personal Assistant to provide administrative support to the CEO in Bloemfontein. The ideal candidate should have 1-5 years' experience, be fluent in Afrikaans and English, and demonstrate strong proficiency in MS Office. The role involves managing reception duties, diary management for the CEO, and ensuring confidentiality. The salary ranges from R13,000 to R15,000, depending on experience.

Qualifications

• Minimum 1 - 5 years' experience as a Personal Assistant and Receptionist.
• Fluent in Afrikaans and English.
• Valid driver's license and own vehicle.

Responsibilities

• Manage general reception and switchboard.
• Diary management for the CEO.
• Typing, filing, and preparing agendas.

Skills

Strong proficiency in MS Office

Typing speed of 50 words per minute

Problem-solving ability

Professional communication

Excellent customer service

Understanding of office administration procedures

Education

Matric

Tools

MS Office

Canva

Job description

Our client is seeking a dynamic, professional, and reliable Receptionist / Personal Assistant to provide administrative and organizational support to the Chief Executive Officer (CEO) and the broader office team.

The ideal candidate should be well-organized, communicate professionally, and maintain a high level of confidentiality at all times.

Minimum requirements:

• Matric
• Valid driver's license
• Own vehicle
• Fluent in Afrikaans and English
• Minimum 1 - 5 years' experience as a Personal Assistant and Receptionist
• Proficient in MS Office and Canva will be advantageous

Skills required:

• Computer literacy: Strong proficiency in MS Office (Word, Excel, Outlook); Canva experience will be an advantage
• Typing speed: Minimum of 50 words per minute
• Problem-solving ability: Able to identify issues, analyse options, and implement effective solutions
• Communication: Professional, clear, and courteous
• Reliability: Must maintain the highest level of confidentiality
• Excellent customer service and interpersonal communication skills
• Understanding of switchboard and office administration procedures
• Working knowledge of general office equipment and software

Key duties and responsibilities (not limited to):

• Manage general reception and switchboard – welcome visitors, handle incoming calls, and respond to inquiries professionally
• Diary management for the CEO, including scheduling and coordinating meetings, appointments, and travel arrangements
• Typing, filing, and preparing agendas and minutes for staff meetings
• Monitor staff attendance and leave records, including fingerprint clock-ins and timesheet balancing
• Coordinate annual show programs and functions, including obtaining quotations and managing administrative tasks
• Maintain office equipment (telephone, fax, photocopier, computer, etc.) and ensure systems are in working order
• Handle office administration and client communication in a friendly and professional manner
• Manage and safeguard confidential information at all times
• Support other administrative functions where necessary, including receipting payments
• Liaise with media, designers, and service providers upon approval from the CEO

Renumeration:

R13 000 - R15 000 Cost to Company, depending on experience

Working hours:

Monday to Friday: 08:00 - 16:00

IMPORTANT:

• Applications close 24 November 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to