Receptionist

Sourcefin; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A company in South Africa seeks a Receptionist to manage office operations and facilitate client interactions. Responsibilities include overseeing supplies, maintaining a welcoming environment, and ensuring compliance with health regulations. The ideal candidate will support office efficiency and uphold company policies.

Responsibilities

• Managing office supplies and inventory.
• Welcoming clients as they arrive at the company.
• Ensuring the office complies with health and safety regulations.

Job description

Overview

The role of a Receptionist shall involve managing office operations by co-ordinating tasks and delegating responsibilities such as:

Responsibilities

• Managing office supplies and inventory
• Welcoming clients as they arrive at the company, including meeting their basic needs (eg. Refreshments)
• Attending to the needs of clients that are in office
• Managing office facilities, including repairs and maintenance, cleanliness, and upgrades or renovations
• Ensuring that the office complies with all health and safety regulations, conducting regular safety audits, and managing potential hazards
• Managing office data and information, including maintaining databases, filing systems, and other information management tools
• Performing any ad hoc tasks or duties with regards to clients and candidates
• Manage parking for all employees including but not limited to designating parking spots and liasing with building management
• Maintain and ensure that all employees have relevant building access
• Stock and track consumables within the office (including water and groceries)
• Managing the reception area to ensure it is tidy, presentable, and equipped with necessary materials (e.g., brochures, sign-in sheets).
• Handling incoming and outgoing mail and courier services.
• Maintaining confidentiality of sensitive information related to clients, employees, and the company.
• Supporting the implementation of company policies and procedures.