Receptionist

RecruitCo (Pty) Ltd; Durban; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A local recruitment company in Durban is seeking a skilled receptionist to manage the switchboard and assist clients. The ideal candidate should have 3 to 5 years of experience, be fluent in English and another language, and be proficient in MS Office. Responsibilities include answering calls, assisting applicants, and ensuring the reception area is presentable. Competitive salary offered.

Qualifications

• 3 to 5 years of receptionist experience.
• Well versed in two languages including English.
• Computer literacy in MS Office.

Responsibilities

• Manage full switchboard/receptionist functions.
• Answer calls and take accurate messages.
• Assist applicants with application forms.

Skills

Fluent in English

Computer literacy (MS Office)

Effective communication

Bilingual proficiency

Education

Matric

Job description

Requirements

• Matric
• 3 to 5 years receptionist experience
• Well versed in two (2) languages (which includes English)
• Computer literate (MS Office – Excel, Word, PowerPoint, and Outlook)
• Third language
• Ability to communicate effectively with clients and candidates

Duties

• Responsible for the full Switchboard / Receptionist function
• Answer switchboard in a timeous manner
• Take accurate and detailed messages when required
• Conduct credit checks by submitting requests to Head Office and follow up on results
• Complete internal documentations, movements for new temps and submit to Head office
• Taking detailed messages and immediately emailing the recipient
• Assist applicants in completing application forms
• Responsible for daily attendance register of staff as well as client visit reports for consultants / managers
• Receiving calls, escalating, and screening calls
• Receiving visitors and directing them to the relevant meeting / interview room
• Making sure that interview rooms are presentable before and after use
• Offering refreshments to senior candidates
• Making copies and printing
• Sending out professional internal and external emails
• Updating the email distribution lists for each brand and cluster
• Making sure the reception area and boardrooms are always presentable
• Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin / office functions
• Capturing & collating of payroll spreadsheets weekly
• Filing of timesheets and documents
• Checking of invoices
• Loading of packs for new hires onto Contractor Zone
• Reconciliation of PPE distributed
• Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments