Quality assistant - Audit

The Legends Agency; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading auditing agency in South Africa is seeking a Quality Assistant. The role involves monitoring and reporting on the quality management process, performing various administrative tasks, and ensuring compliance with company guidelines. Ideal candidates should have at least a Grade 12 qualification, with a diploma in Quality Management being advantageous. Strong communication and organizational skills are essential.

Qualifications

• Grade 12 is mandatory.
• Experience in an audit firm preferred.
• General administrative experience is required.

Responsibilities

• Compiles IRBA fee list from GreatSoft reports.
• Assists with IRBA fee reconciliation.
• Maintains locking lists and updates registers for quality department.

Skills

Communication skills

Organisational skills

Time-management skills

Problem-solving skills

Multi-tasking skills

Interpersonal skills

Attention to detail

Ability to deliver work of a high quality and standard

Ability to work in a team

Ability to adapt to change

Quick to learn and apply new skills

Education

Grade 12

Diploma or higher qualification in Quality Management

Tools

Microsoft Office

Excel Intermediate

MS Forms

GreatSoft

Job description

About the job

Quality assistant - Audit

Job Title

Quality Assistant

Department

Quality

Reports to

Quality Manager and Assistant Quality Manager

Short Summary of the purpose of the role

Obtain and record information with regards to the quality management process, monitor and report on progress as per the firm’s system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Manager and Assistant Quality Manager.

Academic Qualifications Required

Grade 12

Diploma or higher qualification in Quality Management will be advantageous

Skills

• Communication skills
• Organisational skills
• Time‑management skills
• Problem‑solving skills
• Multi‑tasking skills
• Interpersonal skills
• Attention to detail
• Ability to deliver work of a high quality and standard
• Ability to work in a team
• Ability to adapt to change
• Quick to learn and apply new skills

Competencies

• Computer literacy
• Excel Intermediate
• MS Form - Advantageous
• Ethical behaviour and adhere to fundamental principles of:
  • Integrity
  • Objectivity
  • Professional competence
  • Due care
  • Confidentiality
  • Professional behaviour

Experience

General administrative experience

Experience in an audit firm will be advantageous

Required Computer Packages

• Microsoft Office
• MS Forms (advantageous)
• Excel intermediate (compulsory)
• GreatSoft (advantageous)

Key Duties and Responsibilities

• Assists in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firms System of Quality Management (SOQM), policies and procedures
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct

Other duties

Ad hoc duties as requested by the Quality Department and Directors

Level of Independence

Work independently after guidance has been provided by the Quality Department