Project Scheduler

Boardroom Appointments; South Africa; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading recruitment agency in South Africa seeks a Migration Coordinator to manage the site migration schedules, ensuring effective communication and user validation. The ideal candidate will possess a Bachelor's degree in Computer Science, excel in project scheduling, and have strong communication skills. Experience with SQL and Excel is essential, as well as the ability to work under pressure across multiple sites in South Africa and beyond.

Qualifications

• Minimum of 3 years of experience with project scheduling, such as Tasks/Gantt charts.
• Advanced experience in software development and/or business development preferred.
• Strong communication, organizational and interpersonal skills necessary.

Responsibilities

• Drive the site migration schedule effectively.
• Create pre-population of UAT document using SQL and Excel.
• Confirm user and device validation well in advance.

Skills

User communication

Project scheduling

Proficient in Excel

Excellent people skills

Ability to work under pressure

Education

Bachelor's degree in Computer Science or related field

Tools

SQL

Excel

Job description

• Drive the site migration schedule in an effective and strategic manner to ensure that the migration is completed within the schedule
• Create pre-population of UAT document from various source documents by using SQL, Excel and exporting as XML file.
• User and device validation
• Compile the user and device validation spreadsheets well in advance before a site will be migrated (governed by the project plan)
• Confirm the users and devices with the site representatives before site migration commences
• Re-confirm users and devices 2 weeks prior to migration start date
• Confirm which users on a device will be migrated (this happens a few days before the actual migration starts
• Create the schedule per site
• Send calendar invites to the users and manage changes
• Send the daily schedule of users and devices to the project team (internal and external) to advise whom is being migrated on that specific day
• User communication
• Sending communication to the users prior to project commencing at the site, to set the user expectation
• Send reminders to users of their migration dates, times and what will be required of them
• Inventory control:
• Issue new devices to the users and hand it over to the engineers for migration tasks
• Maintain an inventory list and update it regularly of all the devices touched during the migration effort (New, current and that needs to be disposed)
• Send the final list to Procurement for cost allocations to divisions, updates to CMDB and disposal of old devices
• Pre-population of the UAT document
• Onsite migration:
• Co-ordinate and ensure that all devices are brought to the config centre prior to the daily migration start-time
• General ad-hoc assistance during the migration:
• Co-ordinate validation of updates to CMDB, MIM reports, AD user and device descriptions with the technical team resources
• Call logging and management
• Needs to travel to sites across South Africa, Botswana, Nigeria and Angola
• Have excellent people skills, be pro-active and able to work independently
  
• Able to work under pressure and within tight deadlines
• Proficient in Excel

Qualifications and experience

• Bachelors degree in Computer Science or related field required
• Advanced experience in software development and/or business development preferred.
• Strong communication, organizational and interpersonal skills necessary to effectively complete projects on time and within budget
• Must have at least 3 years of experience with project scheduling, such as Tasks/Gantt charts