Project Administrator / Communications Officer

University of Fort Hare; Somerset West; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A reputable food innovation company is seeking a skilled Food Safety Officer in South Africa to ensure food safety and product quality. The successful candidate will manage food safety protocols, oversee compliance with the Food Safety Management System, and implement corrective actions. Candidates with 4–5 years of experience in food manufacturing and a relevant qualification in Food Science will be preferred. This role offers an exciting opportunity to contribute to food safety and quality assurance within a dynamic work environment.

Qualifications

• Minimum 4–5 years’ experience in a food manufacturing environment.
• Experience managing non-conformances and root cause investigations.
• FSSC 22000 and root cause analysis training advantageous.

Responsibilities

• Ensure food safety and product quality across the factory environment.
• Grade incoming raw materials and manage document control.
• Assist with internal, customer, and certification audits.

Skills

Attention to detail

Problem-solving

Good written and verbal communication

Time management

Computer literacy

Education

Qualification in Food Science

Job description

Food Safety Officer – Pretoria (North)

Our client, a well-established food innovation and processing group, is seeking a dependable and skilled Food Safety Officer. The purpose of the role is to ensure food safety and product quality within the factory and surrounding environment, ensuring compliance with the Food Safety Management System and implementing corrective measures as required.

• Ensure food safety and product quality across the factory environment
• Grade incoming raw materials and manage document control
• Record non-conformances, conduct root cause investigations, and follow up on corrective actions
• Assist with internal, customer, and certification audits
• Conduct internal inspections and verify PRPs, CCPs, and oPRPs for product release
• Manage traceability exercises, mock recalls, and CCP troubleshooting
• Support product releases, COA/COC verification, and manage on-hold, rework, and reject stock
• Maintain consumable stock levels and coordinate the calibration of equipment
• Manage environmental monitoring and verification swabbing programmes
• Ensure accurate recording of inspections, audits, and deviations
• Enforce food safety, quality, and change control procedures

Qualifications

• Qualification in Food Science, Food Technology or similar
• Minimum 4–5 years’ experience in a food manufacturing environment
• Experience managing non-conformances, root cause investigations and corrective actions
• FSSC 22000 and root cause analysis training advantageous
• Strong attention to detail and problem-solving ability
• Good written and verbal communication skills
• Strong time management skills and sense of urgency
• Computer literacy in Word, Outlook, and Excel

Candidates who reside in close proximity to the northern suburbs of Pretoria will be considered more favourably.

Project Administrator / Communications Officer – Somerset West

The role supports the CEO by coordinating and administrating multiple company projects end-to-end, requiring strong stakeholder management and communication skills.

Key Responsibilities

• Coordinate company projects initiated/driven by the CEO across multiple sites/buildings.
• Act as central point of contact between internal role players and external service providers.
• Set up project files, schedules, action lists, and trackers; ensure follow-through on deliverables.
• Arrange project meetings, site visits, and supplier engagements; compile agendas and minutes where required.
• Track progress, risks, dependencies and deadlines; escalated issues proactively.
• Maintain accurate project documentation, quotations, supplier information, and decision logs.

Stakeholder & Service Provider Liaison

• Liaise with internal teams (HR, Marketing, Design, Operations) to coordinate inputs and approvals.
• Brief and manage suppliers/service providers, ensuring requirements are clear and deadlines are met.
• Conduct local travel to meet service providers, visit company buildings, and support project roll-outs.

Executive Support, PA & Travel Coordination

• Provide professional PA support to the CEO and selected members of the management/executive team.
• Manage diaries, meeting scheduling and logistics, ensuring priorities are aligned and deadlines are met.
• Arrange local and international travel for management, including flights, accommodation, transport, itineraries, visas and travel documentation.
• Coordinate travel budgets/approvals, obtain quotations, confirm bookings, and ensure all details are communicated clearly to travellers.
• Prepare and collate meeting packs and briefing notes as required, and assist with correspondence and follow-ups on behalf of the CEO/management team.
• Handle sensitive information with discretion, maintaining a high level of confidentiality and professionalism at all times.

Communications (Internal & External)

• Draft and compile project-related updates for internal stakeholders (emails, memos, staff updates).
• Assist with communications content linked to projects (announcements, notices, stakeholder updates).
• the company’s professional corporate image through clear, consistent communication.

General Administration

• Provide administrative support related to CEO projects and ad hoc initiatives.
• Maintain high levels of confidentiality and professionalism when handling business-sensitive information.

Minimum Requirements

• Post-matric qualification (Business Administration, Communications, PR, Project Management, Marketing or related).
• Fully bilingual in Afrikaans and English (spoken and written) – essential.
• Excellent writing skills (professional emails, project updates, reports, stakeholder communications).
• Strong organisational skills with proven ability to multitask and meet deadlines.
• High attention to detail; structured approach to planning and documentation.
• Confident communicator able to engage at executive, staff and supplier level.
• Solid computer literacy (MS Office; exposure to project/comms tools advantageous).
• Valid driver’s licence and willingness to travel locally for site visits and supplier meetings.

Experience Advantageous

• Project administration/coordinator experience (multi-stakeholder, deadline-driven projects).
• Exposure to supplier management and briefing (including chasing deliverables and quality control).
• Experience drafting internal communications or stakeholder updates.
• Exposure to corporate branding/communication workflows beneficial (no design required).

Personality & Fit

• Proactive, independent and able to think ahead without constant supervision.
• Calm under pressure; strong prioritisation when handling multiple projects at once.
• Professional, well-presented and service-oriented.
• Practical, solutions-focused and comfortable working across departments and sites.

Key Deliverables / Measures of Success

• Projects coordinated smoothly with clear documentation, timelines and stakeholder alignment.
• Service providers managed effectively with consistent follow-up and deadline adherence.
• Accurate tracking, meeting notes, and action items maintained and communicated.
• Clear, professional project communications delivered consistently.

Financial Manager – Somerset West

Partner closely with the CEO, FD and operational teams to drive financial discipline, visibility and decision-making across the operational value chain.

Key Responsibilities

• Act as the finance partner to operations and packhouse management.
• Travel to the packhouse weekly to engage with operational teams.
• Develop and maintain operational dashboards and management reporting.
• Support budgeting, forecasting and seasonal planning, aligned to export requirements.
• Analyse operational costs and variances; identify inefficiencies, risks and improvement opportunities.
• Strengthen financial controls and processes across operational workflows.
• Support profitability analysis where applicable.
• Contribute to continuous improvement initiatives across finance and operations.

Governance Support (Company Secretarial)

• Maintain company secretarial administration and governance documentation in collaboration with the CEO/FD and external advisors.

General / Ad Hoc

• Support the CEO and FD with operational projects, reporting packs and decision support.
• Uphold strong confidentiality, integrity and professionalism.

Minimum Requirements

• CA(SA) qualification – essential.
• Strong analytical capability and ability to translate financial data into operational insights.
• Comfortable working on-site and building relationships with operational teams.
• Strong Excel and reporting skills; ERP/accounting system exposure advantageous.
• Valid driver’s licence and willingness to travel to the packhouse.
• Based in the Western Cape or willing to relocate.

Experience Advantageous

• Audit/assurance articles with exposure to operations-heavy clients.
• Exposure to costings, operational reporting, internal controls or process improvement.
• Any experience in agri-business, exports, packhouses, or seasonal operations.

Personality & Fit

• Hands‑on, practical and curious – enjoys understanding how the business runs on the ground.
• Proactive and solutions‑driven; able to work independently and manage priorities in season.
• Strong stakeholder management – comfortable engaging with executives and shop-floor teams.
• High integrity and strong attention to detail.

Measures of Success

• Improved operational reporting and decision-making visibility.
• Stronger cost control, clean data flows and effective operational financial controls.
• Insightful analysis and practical recommendations that improve efficiency and margin.
• Governance/secretarial admin handled reliably and on time.

Code 14 (Truck) Driver – Strand

Requirements

• Valid Code EC / 14 driver's licence.
• Able to communicate in Afrikaans or English.
• Valid PDP.
• Minimum 3 years’ experience.

Responsibilities

• Daily deliveries and collections in and around the Helderberg Area.
• Taking care of all company property.
• Upholding the company’s image through safe and courteous driving manners.

Industrial Engineer – Somerset West

Support and optimise day-to-day packhouse operations and production performance.

Key Responsibilities

• Operational and Production Optimisation.
• Quality, Compliance and Standardisation.
• Continuous Improvement & Problem Solving.

Minimum Requirements

• BEng / BSc in Industrial Engineering (recent graduate / 0–1 year experience).
• Strong analytical ability with good Excel skills (Power BI / basic data tools advantageous).
• Comfortable working in a fast-paced production environment.
• Strong communication skills (fully bilingual Afrikaans and English).
• Detail-focused, organised and deadline-driven; able to manage multiple workstreams at once.

Advantageous

• Exposure to fresh produce / food production / packhouse environments.
• Basic knowledge of Lean / continuous improvement methods.
• Experience writing SOPs, training guides or process documentation.

Personality & Fit

• Curious, practical, hands‑on and willing to learn on the floor.
• Proactive and solution-driven.
• Comfortable working with people at all levels and driving change respectfully.

Success Measures (KPIs)

• Improved throughput/efficiency on targeted lines.
• Reduced downtime and repeat issues through structured root-cause actions.
• Improved standardisation (SOP adoption, training completion, consistent process adherence).
• Reliable weekly/monthly reporting and actionable insights for packhouse leadership.

Account Manager – Somerset West (accounting firm)

Requirements

• B.Comm (Acc.) or related degree.
• CIMA or SAIPA qualified with completed articles, 2 years post article experience.
• Financial Management experience.
• 1‑3 Years Xero cloud-based accounting experience essential.
• Accounting, Income Tax, Provisional Tax, PAYE, VAT, SARS, E‑filing knowledge.
• Advanced Excel, CaseWare, Syft Analytics, Sage, Quickbooks, Xero, SimplePay experience beneficial.

Successors Responsibilities

• Client ownership and relationship management, ensuring compliance.
• Act as trusted financial advisor to clients.
• Complete outsourced financial management, accounting and bookkeeping functions.
• Plan and manage all client deliverables.
• Prepare and submit tax returns, provisional tax, payroll, EMP201, VAT recons and related returns.
• Prepare monthly management accounts and annual financial statements.
• Identify opportunities to add value to existing client relationships.
• Contribute to process improvements and efficiencies.
• Experience in team management/leading.
• Strong technical skills with the ability to support team members.
• Utilise CRM and Practice Management software.

Other Requirements

• Be deadline driven.
• Focused with attention to detail.
• Work well under pressure, proactive, and able to multitask.
• Business minded with entrepreneurial flair.
• Excellent communication skills.
• Strong interpersonal skills, comfortable with diverse groups.
• Proficient in computer applications.

Milling and Storage Manager – Jan Kempdorp (Northern Cape)

Job description

Main focus: manage operational efficiency of hammer mill production and storage of lucerne.

Requirements

• Basic Qualification: Operational or Agricultural tertiary qualification.
• Strong operational background.
• 3‑5 years experience.
• Understanding/experience of Lucerne as a commodity.
• Understand risks in the Agri‑environment with a focus on Lucerne.
• Likeable/relatable person, leading a local team.
• Adaptable to third party storage suppliers.
• Preventative maintenance and efficiency mindset.
• Lucerne grading certificate essential.

Client Service Manager – Somerset West (household retailer)

Requirements

• Relevant tertiary qualification will be advantage.
• Refrigeration / Technical knowledge will be an advantage.
• Minimum 3 Years’ experience in a supervisory/management role within a customer service role.
• Computer literate (Excel ESSENTIAL), Microsoft Word, Outlook, PowerPoint.
• Experience in Sage Evolution will be an advantage.
• Fully bilingual with English as first language.
• Excellent English communication capability.
• Good interpersonal skills and a team player.
• Able to work under pressure.

Duties & Responsibilities

• Management of customer after-sales services.
• Define performance KPI's for the team and track performance.
• Administer, finalise, and approve overtime on a weekly basis.
• Keep track of recalls by technicians, customers, and cabinet types on a weekly basis.
• Schedule call‑outs with internal technicians and subcontractors.
• Monitor call logging and provide tickets on in‑house system.
• Customer quotes prep and approval as needed.
• Manage weekend stand‑by schedule.
• Liaise with senior management and directors on feedback.
• Ensure all tickets on the in‑house system are processed efficiently and accurately.
• Prepare and sign off on customer quotes as needed.
• Monitor customer feedback and address poor service.
• Manage weekend staff stand‑by schedule.
• Manage, administer, and approve subcontractor documentation.

Receptionist / Administrative Clerk – Somerset West (allied health practice)

Duties

• Booking appointments for patients.
• Handling the phone system.
• Invoicing and receipts.
• Debtor's reconciliation with bank.
• Petty cash reconciliation.
• Debtor's collection.
• Creditor payments.
• Keeping track of leave and register up to date.
• Compiling salary information for bookkeepers.
• Orders.
• Basic accounting background and skills on Excel and Word would be beneficial.

Documentation Controller – Paarl (logistics)

Duties

• Responsible for all documentation instructions to forwarder.
• Create / update customer information.
• Communicate daily operation report to department in terms of documentation statuses & tracking.
• Manage and oversee all documentation related to fruit production, processing, and export.
• Maintain accurate records of certifications, permits, and regulatory documents.
• Coordinate the collection, review, and approval of all documentation.

Requirements

• BComm graduate.
• Fully bilingual (Afrikaans and English).
• Detail oriented.
• Must live in or around Paarl.

Temporary Recruitment Consultant – various locations

Job Purpose

Deliver effective recruitment solutions while ensuring compliance with South African labour legislation.

Key Responsibilities

• Manage end‑to‑end recruitment process for permanent, contract and temporary roles.
• Source candidates through job boards, LinkedIn, referrals, headhunting, internal databases.
• Shortlist and present suitable candidates.
• Coordinate interviews, offers and placements.
• Maintain ongoing communication with candidates throughout the recruitment process.
• Provide interview preparation and feedback.
• Manage candidate expectations regarding roles, remuneration.
• Maintain accurate records.
• Ensure compliance with South African labour legislation (BCEA, LRA, EEA).
• Adhere to POPIA requirements and confidentiality standards.

Minimum Requirements

• Matric (Grade 12) – essential.
• Relevant qualification in Human Resources, Business Management, or Psychology (advantageous).
• 2–5 years’ experience as a Recruitment Consultant or similar.
• Agency recruitment experience preferred.

Refrigeration Technician – several locations (Strand, KwaZulu ⠜ Natal, etc.)

Requirements

• Refrigeration Mechanic Trade Test (Commercial) – advantage.
• Safe Handling & Gas Certification – minimum requirement.
• Valid drivers licence.
• Experience working in air‑conditioning or refrigeration servicing – advantage.
• Willing to work Standby.
• Fluent English speaking and writing capability.
• Work knowledge of Health & Safety requirements.
• Good Interpersonal Skills.

Responsibilities

• Maintain and service existing cabinets; install cabinets as needed.
• Carry out cabinet installations; keep site clean.
• Follow Health & Safety standards; reconcile expenses related to jobs.
• Sign and stamp job cards and delivery notes.
• Minimise job recalls.
• Supervise junior staff.
• Maintain vehicle logbook; plan maintenance.
• Liaise with customers; ensure satisfaction.
• Provide technical assistance and support to service partners.
• Assist with monthly stock takes.
• Ensure helpdesk receives documentation on time.

Junior Procurement Clerk – Kraaifontein (Cape Town)

Key Responsibilities

• Place daily orders for retail stock.
• Ensure timely and accurate communication of stock information.
• Monitor seasonal trends and adjust orders.
• Follow up on out‑of‑stock items and back orders.
• Prepare and distribute reports: daily/weekly store orders, picking orders to warehouse, gap scan, stock‑on‑hand sheets, etc.
• Maintain accurate procurement records.
• Build strong relationships with retail store managers.
• Communicate delivery delays and resolutions.
• Assist with stock takes and overflow orders.
• Flexibility and independent work ethic.
• Lead by example and maintain professional standards.
• Apply 5S methodology.
• Take ownership to support department operations.

Requirements

• Matric certificate or equivalent.
• Relevant qualification in Procurement, Supply Chain or Retail Management (advantageous).
• Minimum 2 years’ experience in procurement or stock control within retail.
• Strong analytical and problem‑solving ability.
• Proficiency in Microsoft Excel, Outlook and procurement software.
• Excellent interpersonal and communication skills.
• High attention to detail and organisational ability.
• Able to work independently and meet deadlines.
• Team player with a proactive, solutions‑driven approach.
• Proficiency in English and Afrikaans (speak, read, write).

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