Procurement Clerk – CLPC

Armstrong Appointments; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

An opportunity has arisen at a leading procurement company for a Procurement Specialist based in Cape Town. The successful candidate will ensure projects have the necessary materials sourced effectively while adhering to budget constraints. Candidates should possess excellent negotiation skills and a solid background in procurement, along with experience in the construction sector and proficiency in procurement software.

Qualifications

• Minimum 1 year of experience post-graduation in a similar position.
• Understanding of construction processes and methodologies.
• Strong proficiency in Microsoft Office Suite required.

Responsibilities

• Ensure materials are procured on schedule and within budget.
• Maintain accurate cost reports to maximize efficiency.
• Generate Purchase Orders and manage project administration.

Skills

Negotiation skills

Problem-solving skills

Attention to detail

Education

Post-graduate degree

Tools

BuildSmart Accounting

Microsoft Office Suite

Job description

Main Purpose:

Ensure that materials required for projects are obtained on schedule and according to projected budgets. Ensuring profitability of contracts are maintained by sourcing the most cost effective and appropriate materials are purchased.

Qualifications

Qualifications and Experience:

1. Minimum 1 (one) year of experience post-graduation in a similar position. Experience with operations preferred.
2. Understanding construction processes and methodologies.
3. Experience with BuildSmart Accounting software beneficial.
4. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Criteria

Specific Responsibilities:

1. Procurement of Materials:

• Provide prices for all materials included in project plans and drawings
• Identify potential suppliers and new products
• Contact a range of suppliers and sub-contractors to obtain quotations and agree on delivery time
• Ensure that orders are authorized by General Manager before proceeding
• Keep detailed records and maintain a well-organized work schedule
• Assess the reliability of sub-contractors and suppliers
• Deal effectively with challenges regarding suppliers and the flow of materials
• Ensure compliance with the safety, health and environment requirements of materials and services (including quality certificates for relative materials i.e. pipe batch certificates
• Provide advice to the project estimator on the predicted cost of individual items
• Liaise closely with the estimator at the tendering stage to ensure that an accurate project cost is provided
• Prepare and maintain cost reports in order to maximize efficiency within the business
• Negotiate and agree the most favorable terms possible with suppliers once a contract has been secured.

1. Project Administration

• Generating Purchase Orders on the financial system; process is followed as per ISO Work Instruction
• Capturing and reconciling delivery notes on financial system
• Send claims to client representatives for authorization

1. General Administration and Tender duties

• Keep relevant filing system up to date
• Assist with general administration duties and data capturing as required
• Ensure relevant financial systems are updated at all times
• Upon receipt of a BOQ, initiate sourcing prices that adhere to relevant tender
• Provide support to Contract Manager regarding tender requirements if required

Soft Skills Required:

1. Professional demeanour
2. Fully bilingual.
3. Proactive, practical, logical, methodical, resourceful, and solution-oriented mindset.
4. Strong attention to detail and commitment to excellence.
5. Ability to manage multiple priorities, work under pressure and meet deadlines.
6. Strong organizational, analytical, problem-solving, time management and interpersonal skills.
7. Excellent verbal and written communication skills and negotiation skills (Fully Bilingual).
8. Ability to work independently with minimal supervision and in a team environment.
9. Self-motivated to learn new concepts and participate in new projects.

In addition:

This job description is by no means exhaustive of duties and responsibilities that may be requested from the employee. The employee will be expected to perform any task, within the scope of his/her abilities, in order to ensure the good productive functioning. This job description will be an important tool for training and development as well as a guideline to minimum performance standards

Remuneration Package

R17500-R23000

AConsultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.