Personal Assistant: Technical Services

Western Cape Government; Cape Town; On-site; ZAR 325 000 - 383 000; Full time

Job summary

A governmental department in Cape Town is seeking an experienced personal assistant to provide comprehensive support to the Director. The ideal candidate will have at least 3 years' experience in administration, Grade 12 education, and an accredited secretarial diploma. Responsibilities include managing information flow, document preparation, and assisting with budget administration. A range of competencies, including computer literacy and good communication skills, are essential. Competitive remuneration offered with additional benefits.

Benefits

Medical assistance

Housing assistance

Pension-fund contributions

Qualifications

• Minimum of 3 years' experience in rendering administrative support.
• Knowledge of project management systems and information management.

Responsibilities

• Provide personal assistant support to the Director.
• Ensure effective flow of information and communications.
• Draft, collect, and compile documents as required.
• Support the senior manager with budget administration.
• Process payments and claims.

Skills

Proven computer literacy

Planning and organising

Written and verbal communication

Report writing

Ability to work under pressure

Education

Grade 12 plus an accredited secretarial diploma

NQF level 5 qualification or higher

Job description

Job Purpose

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide a personal assistant support service to the Director.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.

Recommendation

None.

Key Performance Areas

Rendering personal assistant/administrative support services; Ensure and advise on the effective flow of information, documents and communications to and from the office of the senior manager; Draft, collect and compile documents as required; Provide support to the senior manager with the administration of the budget; Process payments and other claims; Collect, analyse and collate information and complete reports; Analyse the relevant Public Service and departmental prescripts, policies, procedures, delegations and other documents; Remain up to date with these to ensure efficient and effective support to the senior manager.

Competencies

Knowledge of Project management systems and information management. Skills in the following: Proven computer literacy; Planning and organising; Written and verbal communication; Report writing; Ability to work under pressure and meet deadlines.

Remuneration

R 325 101 – R 382 959 per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)