Personal Assistant (PA) to CEO

Blue Pearl PTY LTD; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic business organization in Johannesburg is seeking a highly organized Personal Assistant to support the CEO. The candidate will manage the CEO's schedule, coordinate meetings, and handle travel arrangements. Responsibilities include ensuring smooth office operations and providing professional support. Candidates should exhibit strong communication skills, attention to detail, and proficiency in office tools. This is an on-site position, offering career growth opportunities in a fast-paced environment.

Benefits

Opportunity to work closely with executive leadership

Career growth and development opportunities

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain the CEO’s diary, ensuring efficient scheduling.
• Coordinate internal and external meetings and logistics.
• Book flights, accommodation, and ground transportation.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office

Attention to detail

Tools

Google Workspace

Job description

Job Description

Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Key Responsibilities

• Executive & Diary Management
  Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.
• Coordinate internal and external meetings, including preparation and follow-ups.
• Act as the primary point of contact between the CEO and internal/external stakeholders.

• Meetings & Office Coordination
  Book and manage boardrooms and office meetings.
• Prepare agendas, take accurate minutes during meetings, and distribute action items.
• Ensure meeting logistics are arranged (venues, equipment, catering where required).

• Travel & Accommodation
  Book flights, accommodation, and ground transportation for the CEO.
• Manage travel itineraries and ensure seamless end-to-end travel arrangements.

• Events & Logistics
  Coordinate logistics for company events, workshops, and executive functions.
• Liaise with vendors, venues, and service providers to ensure successful event execution.

• Administrative Support
  Handle confidential and sensitive information with discretion.
• Assist with general office administration duties as required.
• Support ad-hoc tasks to ensure the smooth running of executive and office operations.

Requirements

Key Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office / Google Workspace tools.
• Strong attention to detail and problem-solving ability.

• Desirable Skills & Attributes:
  Experience supporting C-level executives.
• Event coordination or logistics experience.
• Proactive, self-driven, and solution-oriented mindset.
• Ability to work independently and collaboratively.

Why Join Blue Pearl?

• Opportunity to work closely with executive leadership.
• Exposure to strategic business operations.
• Dynamic, fast-paced, and professional environment.
• Career growth and development opportunities.

Must be based in JHB North as the role is on-site.