Personal Assistant

University of Fort Hare; Stellenbosch; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A reputable institution in Stellenbosch is seeking a Personal Assistant to support the director. The ideal candidate must be bilingual in Afrikaans and English, possess a degree and have at least 5 years of executive-level PA experience. Responsibilities include liaising with stakeholders, managing communications, and organizing the director's schedule. Proficiency in Excel and strong analytical skills are essential for this role. Competitive compensation is offered.

Qualifications

• Minimum of 5 years experience as a PA at executive level.
• Highly proficient in computer packages, especially Excel.
• Experience in arranging and hosting functions.

Responsibilities

• Assist the director with business and personal responsibilities.
• Liaise with stakeholders, clients, and staff on behalf of the director.
• Organise diary and schedule appointments.
• Prepare account payments and reconciliation.

Skills

Bilingual (Afrikaans and English)

Proficiency in Excel

Strong verbal and written communication

Numerical and analytical capabilities

Education

Post matric qualification or B Comm / BA degree

Tools

Computer packages

Apple applications

Job description

My client, an established group of companies based in Stellenbosch is seeking to employ an Personal Assistant to the Director.

The ideal candidate will have Matric with a Degree (BA / B.Comm) and minimum of 5 years experience as a PA at Executive level.
MUST be fully bilingual in Afrikaans and English.

The main purpose of the position is to assist the director with all his various business and personal responsibilities

Duties:

• Liaising with various stakeholders, clients, suppliers and staff on behalf of the director.
• Dealing with all communication, including producing of reports, letters and presentations.
• Responsible for preparation of account payments, and reconciliation
• Dealing with all arrangements with regards to events, meetings, travel and appointments.
• Taking dictation and minutes
• Carrying out specific projects and research, and present findings for the companies as well as his personal commitments.
• Organising and maintain diary and scheduling appointments
• Liaising with clients, suppliers and other staff
• Devising and maintaining an organised office system

Requirements:

• A post matric formal qualification as PA, or B Comm / BA degree would be an added advantage, coupled with the related work experience off which at least a minimum of 5 years’ experience at an executive PA level.
• Highly proficient in Computer packages (including Excel). Proficiency in Apple applications will be an added advantage.
• Financial knowledge coupled with strong numerical and analytical capabilities.
• Strong verbal and written English and Afrikaans communication skills.
• Affinity for and experienced in all aspects of arranging and hosting of functions (including catering).

*Must live in close vicinity to Stellenbosch.