Personal Assistant

Advtech; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An educational institution in Gauteng seeks a Personal Assistant to support the principal with diary management, office coordination, and HR administration. The role requires strong communication, organizational skills, and a Matric qualification. Candidates must have at least 5 years of experience in a busy environment and be proficient in MS Office. This position offers a dynamic environment and opportunities for professional growth.

Qualifications

• Minimum requirement is Matric.
• Computer literacy (MS Office) is essential.
• Must have a minimum of 5 years' experience in a similar, busy environment.

Responsibilities

• Coordinating the principal's diary and taking minutes of meetings.
• Managing functions including catering and quote requests.
• Handling reception and staff stationery orders.
• Coordinating school administration tasks including uniform shop.
• Supporting HR processes like recruitment and performance management.

Skills

Verbal and written communication

Intermediate technological skills

People skills

Time management

Resourcefulness

Detail oriented

Education

Matric

Computer literacy (MS Office)

Job description

Personal Assistant

Job Location

Gauteng, Roodepoort

Key Purpose Statement

The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

Responsibilities Include

• PA to Principal
  • Coordinating the principal's diary
  • Taking minutes of confidential meetings with parents
  • Coordinating communication between the principal and parents
  • Booking of talent reviews meetings (appraisal meetings)
  • Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
• Function coordination
  • Functions to be coordinated from beginning to end
  • Manage catering
  • Requesting comparative quotes – remaining within budget
  • Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
• General office management
  • Reception desk - telephones
  • Staff stationery – orders, deliveries, and stock take
  • Staff refreshments – orders, deliveries, and stock take (if needed)
• School administration
  • Staff daily register
  • Coordinating second-hand uniform shop if applicable
  • Coordinating school photographs
  • Booking of school trips if needed
  • Various other ad hoc duties as determined by the position, assisting wherever a need may arise.
• HR Administration
  • Recruitment, Selection, and Onboarding: Supporting the Principal and management team with all aspects of the recruitment processes
  • Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
  • Ensuring that relevant processes are in place to guarantee data integrity
  • Performance Management / Talent Review Process / Performance Appraisal Process - supporting the principal and management team with the performance management process.

Competencies Include

Skills

• Verbal and written communication
• Intermediate technological skills
• People skills
• Time management
• ResourcefulnessDetail orientated

Behavioural Attributes

• Reputable
• Confident
• Efficient
• Resilient
• Empathetic

Education Requirements

• Minimum requirement is Matric
• Computer literacy (MS Office) is essential.

Experience Required

• Must have a minimum of 5 years' experience in a similar, busy environment.
• Experience with MS Office, Excellent verbal, written and English communication skills.
• Administrative / Management jobs