Payroll Officer

Ithemba Recruitment- Sourcing Top Talent; Queensburgh; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading recruitment agency seeks a Payroll Specialist in Queensburgh to manage payroll activities, ensuring timely and accurate processing while maintaining comprehensive records. The role requires a minimum of 5 years of payroll experience and tertiary qualifications in Payroll or Finance. Candidates should possess strong administrative and communication skills, as well as proficiency in MS Office and VIP Payroll Premier. The position involves collaborating with HR and Finance teams, along with addressing payroll-related queries from employees.

Qualifications

• 5 years demonstrated payroll experience.
• Ability to meet deadlines and work under pressure.
• High level of confidentiality required.

Responsibilities

• Process payroll timely and accurately.
• Maintain employee master file payroll records.
• Oversee payroll accounting and reporting activities.
• Coordinate with HR and Finance teams for payroll processing.

Skills

Strong administrative skills

Business writing skills

Numerical ability

Data entry skills

Strong communication skills

Ability to work systematically

Attention to detail

Education

Tertiary qualifications in Payroll or Finance

Tools

MS Office

VIP Payroll Premier

Job description

To ensure effective and efficient payment of salaries to employees. Performs all activities necessary to process payroll.

Customer / Stakeholder accountabilities:

Liaison with staff at various departments and branches.

Liaison with Management

Operational Processes Accountabilities:

Develop best practices to improve efficiency of payroll processes.

Oversee employee payroll accounting, transactions and reporting activities.

Ensure that payroll is processed timely and accurately.

Assist in payroll calculations, deductions, insurance coverage, wage garnishees and tax filings.

Maintain employee master file payroll records ensuring that they are up-to-date and accurate.

Prepare employee salary summaries of earnings, taxes, deductions, leave, retirement and benefits.

Complete mid and year end submissions to SARS by reconciling EMP201s and EMP501s.

Distribute IRP5s to all staff.

Address payroll related queries / requests from all employees.

Review and recommend improvements to existing payroll procedures.

Analyse payroll problems and provide appropriate resolutions.

Follow and enforce all statutory requirements.

Coordinate with HR and Finance teams to carry out payroll processing.

Assist in audit operations and implement audit recommendations.

Completion of UI.19 forms with Salary schedule and certificate of service attached.

Releasing of payslips.

Assist with Performance appraisals

Employee leave management

Keep abreast of company policies and tax legislation.

Month-End reporting to Department Managers.

Ad hoc payroll reports for finance and HR

Reconciling monthly third-party reports i.e., discovery health, Liberty, Gap Cover and Capital Alliance.

Confirmation of employment to third parties.

Online submission to third parties i.e., Liberty, Discovery Health.

Checking of clocking for all staff.

Distribution of pay registers to Management to confirm number of employees eligible for salary per month.

Requirements:

· Tertiary qualifications in Payroll or Finance (essential)

· MS Office with strong excel experience

· VIP Payroll Premier (essential)

· 5 years demonstrated payroll experience (essential)

· Strong administrative skills and business writing skills

· Perform full administration duties for the Payroll Department

· Numerical ability and data entry skills

· Ability to work systematically

· Ability to meet deadlines

· Ability to work well under a pressurized environment

· High level of confidentiality

· Attention to detail

· Computer proficiency

· Strong communication skills, both written and verbal