Payroll Administrator - Witbank/Emalahleni

Fidelity Services Group; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent security services firm in Durban seeks a Payroll Administrator. The role demands strong administration, numerical accuracy, and proficiency in MS Office and SAP. Key responsibilities include ensuring payroll accuracy, managing pay queries, and maintaining organized route files. Candidates with a Matric certificate and relevant experience are preferred. This is a dynamic position requiring excellent communication and interpersonal skills.

Qualifications

• At least Matric certificate and SAP experience would be an added advantage.
• Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential.
• Strong administration and organizational skills.
• Numerical accuracy and high methodical working methods are required.

Responsibilities

• Ensure route files are to be neat and tidy at all times.
• All bookings are to be up to date on a daily basis.
• All pay queries are to be attended to and feedback supplied immediately.
• Ensure accurate calculations of rate of pay changes.
• Processing all leave.

Skills

Strong administration skills

Numerical accuracy

Interpersonal skills

Communication skills

Education

Matric certificate

Tools

MS Outlook

MS Word

MS PowerPoint

MS Excel

SAP

Job description

Overview

Vacancy: Payroll Administrator

Area: Witbank / Emalahleni

You will also be required to work closely with current Area and Operations Managers. This position will also report directly to the allocated Payroll Managers.

The overall purpose of this position is payroll.

Minimum Requirements

• At least Matric certificate and SAP experience would be an added advantage.
• Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential.
• Strong administration and organizational skills.
• Numerical accuracy and high methodical working methods are required.
• Strong interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Ability to work without supervision, under pressure and meet strict deadlines.
• Must have own transport.

Key Performance Areas (not totally inclusive)

• Ensure route files are to be neat and tidy at all times.
• Ensure route files are up to date.
• All bookings are to be up to date on a daily basis.
• All posting sheet queries must be resolved within 48 hours and if this does not occur, escalate the matter to the direct manager.
• No posting sheets with queries reflecting on them are to be filed. These are to be attached to the front cover of the file up until resolved. These queries to be resolved within 24 hours.
• Follow up and obtain company numbers for all 102’s booked. An individual booking with an ID number is to have a company number and be booked back within 24 hours. If this does not occur, escalate to your manager.
• All 103’s booked on the posting sheets are to have a red line drawn through the open line item and a reason from the employee completing the posting sheet; this is to be signed off by the manager concerned.
• All pay queries are to be attended to and feedback supplied on the day a query has been received. A memo and payroll order number is to be supplied to the person who submitted the query.
• Any and all corrections are to be submitted on a valid posting sheet and the posting sheet would be marked as a correction posting sheet.
• Perform daily courtesy calls to the managers and site who supply posting sheets.
• Time books are to be submitted to management for all employees booked under your sphere of duty.
• Ensure route files are checked back.
• Ensure accurate calculations of rate of pay changes.
• Ensure all relevant deductions are submitted and processed, such as 3rd party, deductions, garnishee orders, maintenance orders.
• Processing of all leave.
• Checking and capturing of posting sheets daily.
• Ensuring all pay related queries are dealt with promptly and feedback is given immediately.

Other Personality Attributes/Core Competencies

• Accuracy
• Attention to detail
• Vibrant
• Go getter
• Deadline driven
• People’s Person
• Able to communicate at all levels
• Microsoft Outlook/Microsoft Excel/Microsoft Word/SAP

We reserve the right not to make an appointment to any advertised position.

Whilst preference is given to existing employees at all times and the choice made purely on merit, Historically Disadvantaged Candidates and Disabled Candidates are encouraged and supported in the FSG team.

Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.