Payroll Administrator (HR)

Complement Recruitment; Johannesburg; On-site; ZAR 45,000 - 54,000; Full time

Job summary

A reputable recruitment agency is seeking a Senior Payroll Administrator in Johannesburg. The candidate should have over 5 years of payroll experience, be proficient in Sage and SAP, and possess strong analytical skills. This permanent role involves managing payroll processing, compliance reporting, and supporting HR functions. Competitive salary offered ranges between R45K to R54K CTC.

Qualifications

• Minimum Grade 12 Certificate required.
• Diploma or degree in Accounting, Finance, or related field is essential.
• At least 5 years of experience in payroll administration.

Responsibilities

• Manage HR onboarding and employee management.
• Process payroll and salary payments accurately.
• Ensure compliance with government reporting.

Skills

Payroll software proficiency (Sage, SAP)

Analytical and Problem-Solving Skills

Excellent communication skills

Attention to detail

Education

Grade 12 Certificate

Diploma or degree in Accounting, Finance

Certified Payroll Professional (CPP)

Tools

Sage

SAP

Job description

Payroll Administrator - Gauteng

Salary : R45-54K CTC Permanent

Purpose of Position :

Complement Recruitment is recruiting for a Senior Payroll Administrator (HR) for a permanent position based in Vereeniging. Applicants must have a solid HR and payroll background and be willing to work 2 Saturdays a month, in a pressurised manufacturing environment.

Minimum Requirements Qualifications And Skills

• Minimum Grade 12 Certificate.
• Diploma or degree in Accounting, Finance, or related field.
• At least 5 years of experience in payroll administration, preferably in a pressurised manufacturing environment.
• Certified Payroll Professional (CPP) or similar certifications is an advantage.
• Technical Skills - Proficient in payroll software, such as Sage, SAP, or similar.
• Strong Analytical and Problem-Solving Skills with attention to detail.
• Excellent communication and interpersonal skills, with the ability to work with diverse stakeholders.
• Own transport; available Monday - Friday 8-5; willing and able to work 2 Saturdays a month.

Duties : Key Responsibilities

• HR Employee Onboarding and Management :
• Set Up New Hires: Processing new employee information, including bank details.
• Process Resignations and Terminations: Ensuring proper procedures are followed for employee departures.
• Manage Fixed-Term Contracts: Tracking contract expiry dates to avoid disruptions.
• Process Leave Requests: Handling employee leave requests efficiently.
• Load Employee Data: Upload employee data from the payroll system to JEM online for monthly payslip distribution.

Payroll Processing and Calculations :

• Check timecards each month to ensure employee hours are correct and send queries to the payroll admin coordinator (PAC) for corrections.
• Maintain time and attendance records on Sage.
• Extract and check salary reports; prepare notes for the Group Financial Manager's approval.
• Extract and distribute factory reports to Factory Managers.
• Process salary payments on the Nedbank system, including ad-hoc payments.
• Check and submit medical aid forms to Discovery and other medical insurances; capture contributions on Sage.
• Update yearly medical aid increases on Sage and verify billing statements.
• Update premiums with salary increases and inform medical aid providers of changes.
• Load and link job titles on Sage (Hierarchy).
• Capture salary increases and verify correspondence with approved schedules and letters.
• Manage monthly bonus calculations and tax implications; process December bonus payouts.
• Handle employee travel claims submissions.
• Manage deductions like garnishments and staff accounts.
• Extract leave reports to track remaining leave balances and send to HR Manager.

Third-Party Management and Reporting :

• Reconcile all third-party payments: medical aid, pension, provident fund contributions, unions, and ITA88 on SAP.
• Prepare and submit government forms: EMP201, UIF, and EMP501, monthly, biannually, and annually.
• Process payments to third-party vendors via Nedbank and distribute proof of payments and schedules.
• Reconcile payroll data between Sage and SAP systems.

Generated Reports :

• Payroll reports for group financial manager.
• Leave reports for HR manager.
• Quarterly reports for Stats SA.
• EE reports for the EE Committee every two months.
• Deductions reports to assist with SAP reconciliation.
• Send pay slips by the 26th of each month to the Accountant.

Compliance and Administration :

• Complete IOD and COIDA documentation; manage annual COIDA payments.
• Complete and submit IOD monthly forms.
• Prepare yearly Workmen's Compensation reports (ROE) and submit through consultants.
• Assist with payroll audits to ensure compliance.