Paralegal

Adams & Adams; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading legal firm in Pretoria is seeking a skilled Paralegal to manage trademark renewals and recordals for local and international clients. Responsibilities include drafting legal documents, ensuring compliance, and maintaining the Patricia IP system. The ideal candidate will possess a relevant tertiary qualification and a paralegal certificate, along with strong attention to detail and excellent communication skills. Join us in creating a positive impact on our clients and the community.

Qualifications

• Strong attention to detail and ability to work independently.
• Excellent communication skills for liaising with clients and attorneys.
• Experience in trademark renewals and recordals (local & international).

Responsibilities

• Manage local and international trademark renewals.
• Draft legal documents for attorney review.
• Update Patricia IP system and maintain data integrity.
• Assist with billing and manage urgent matters efficiently.

Skills

Attention to detail

Client service orientation

Results and deadline focus

Analytical problem-solving

Integrity and sound judgment

Clear written communication

Ownership and initiative

Strong organizational skills

Excellent English language skills

Computer literacy

Education

Relevant tertiary qualification

Paralegal certificate / Higher Certificate in Law

Tools

Patricia IP system

Job description

About Us

At Adams & Adams, we pride ourselves on being an industry leader in Africa, driven by a commitment to client centricity and unparalleled service. We foster an environment of trust, collaboration and personal growth for our people and our community.

Our success is built on attracting and nurturing exceptional talent while fostering a culture of continuous learning and innovation. We are deeply committed to the development and well-being of our people, striving to create an engaging work environment where everyone can reach their full potential. By empowering our team to bring fresh ideas and innovative solutions to the workplace, we ensure that our clients receive the best possible service.

Job Purpose

The Paralegal will manage trademark renewals and recordals for local and international clients, ensuring compliance with statutory and foreign requirements. The role involves drafting legal documents, liaising with clients and attorneys, maintaining IP systems, and supporting billing and administrative processes.

Requirements:

Key Skills, Knowledge and Competencies:

• Attention to detail & precision
• Client service orientation
• Results & deadline focus
• Analytical problem-solving
• Integrity & sound judgment
• Clear written & verbal communication
• Ownership & initiative
• Leadership & team management
• Resilience under pressure
• Professionalism & service orientation
• Familiarity with Patricia IP system (added advantage)
• Trademark renewals experience (local & international)
• Ability to interpret legislation and foreign requirements
• Strong organizational and prioritization skills
• Ability to work independently and under pressure
• Excellent English language skills
• Computer literacy

Key Responsibilities:

Trademark Renewals & Recordals

• Attend to local and international trademark renewals
• Process recordal applications (changes of names, addresses)
• Ensure compliance with foreign country requirements

Legal Documentation & Drafting

• Draft documents and original correspondence for attorney review
• Ensure accuracy and adherence to legal standards

Client & Attorney Liaison

• Communicate with correspondent clients and attorneys
• Manage enquiries and provide timely updates

IP System Management

• Accurately update Patricia IP system
• Maintain data integrity and compliance

Practice Administration & Billing

• Assist with billing, fee collections, and enquiries
• Manage urgent matters promptly and efficiently

Research & Compliance

• Read and interpret relevant legislation
• Conduct independent research on renewal and recordal requirements

Team Management

• Provide clear instructions and manage secretarial support
• Ensure workflow efficiency

Education:

• A relevant tertiary qualification
• Paralegal certificate / Higher Certificate in Law

Job Specific Competencies:

• Strong attention to detail
• Ability to work under pressure with high volumes
• Good organizational and prioritization skills
• Initiative and independence in problem-solving
• Strong interpersonal skills for dealing with multiple stakeholders

Work with a reputable legal practice at Adams & Adams where we are committed to being responsible business, both in our internal management and in the delivery of client services. We aim to make a positive impact on our clients, colleagues, profession, and the local community.