Operations Coordinator

Switch Recruit Ltd; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics company in Durban is looking for an Operations Coordinator to manage day-to-day fuel logistics and coordination. The ideal candidate will have operational exposure, strong problem-solving skills, and a passion for growth in a fast-paced environment. Responsibilities include managing fuel orders, coordinating deliveries, maintaining records, and ensuring compliance with policies. This role offers significant opportunities for personal and professional development within the petroleum industry.

Qualifications

• Minimum of three years' experience in road freight and petroleum industries.
• Experience with ERP systems is essential.
• Strong problem-solving skills and ambition to grow.

Responsibilities

• Coordinate customer fuel orders via the online portal.
• Manage proforma invoicing and supplier ordering.
• Plan and schedule fuel deliveries for customers.
• Liaise with transporters to confirm delivery capacity.
• Provide delivery updates to customers.
• Maintain accurate daily records.
• Log equipment faults and maintenance issues.
• Manage transporter relationships.
• Handle operational queries on a 24-hour on-call basis.
• Ensure compliance with SHERQ policies.
• Prepare daily planning and operational reports.

Skills

Problem-solving

Creative thinking

Attention to detail

Education

Matric qualification

Tertiary qualification in Supply Chain Management

Job description

An exciting opportunity exists for an Operations Coordinator within the petroleum industry, offering a clear succession plan for future growth. This role is ideal for a driven individual looking to gain hands‑on operational exposure, support day‑to‑day coordination across fuel logistics and supply activities, and develop into a leadership position over time. If you are eager to learn, take ownership, and build a long‑term career in a fast‑paced, regulated environment, this role offers strong development and progression potential.

An exciting opportunity is available for an Operations Coordinator supporting distribution operations across Africa. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced logistics environment, coordinating cross‑border movements, supporting operational teams, and ensuring smooth execution across multiple regions. It offers valuable exposure to large‑scale distribution networks and the opportunity to grow within a dynamic, operationally driven business.

Responsibilities

• Receive, capture, and schedule customer fuel orders via the online portal for term, cash, and COC customers.
• Manage proforma invoicing, proof of payment, and supplier ordering prior to release of lifting slips.
• Coordinate the ordering, receipt, and distribution of lifting slips to transporters and customers.
• Plan and schedule fuel deliveries for customers and depots based on dip readings and ATG data.
• Liaise with transporters to confirm delivery capacity, issue loading documentation, and monitor delivery progress.
• Provide regular delivery updates to customers via email, WhatsApp, or telephone.
• Maintain accurate daily records of orders, payments, reconciliations, and supplier transactions.
• Log and follow up on equipment faults and maintenance issues with suppliers, ensuring resolution.
• Manage transporter relationships to ensure compliant, on‑time deliveries.
• Handle operational queries on a 24‑hour on‑call basis when required.
• Ensure compliance with SHERQ policies, procedures, and incident reporting requirements.
• Prepare daily planning and operational reports and liaise closely with senior management.

Requirements

• Matric qualification is essential.
• A tertiary qualification in Supply Chain Management or a related field is preferred.
• A minimum of three years’ experience within the road freight and petroleum industries, with exposure to ERP systems.
• Demonstrates strong problem‑solving skills and an ability to think creatively.
• Ambitious and motivated to grow within a structured succession plan.