Operational Admin Assistant Real Estate 17161

Somewhere; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A commercial real estate brokerage is seeking an Operational Administrative Assistant to offer business-focused support. This remote role requires a candidate with proven administrative experience and strong communication skills. Responsibilities include managing email correspondence, organizing documents, and streamlining workflows. The ideal candidate is detail-oriented, business-minded, and comfortable working independently. The position offers a competitive salary range of $1,700 to $2,000 USD per month depending on qualifications and experience.

Qualifications

• Proven experience in administrative or operations support roles.
• Experience supporting real estate, legal or professional services businesses.
• Ability to work independently with clear instructions and minimal supervision.

Responsibilities

• Manage business email correspondence ensuring timely responses.
• Organize and update documents and transaction-related paperwork.
• Support listing and deal workflows with tracking and follow-ups.
• Coordinate calendars and virtual appointments accurately.
• Maintain internal systems and administrative processes.

Skills

Strong written English

Professional business communication

High attention to detail

Excellent organizational abilities

Business-minded approach

Tools

Google Workspace

CRM systems

Task management platforms

Job description

Role: Operational Administrative Assistant (Business-Focused)

Priority Location: South Africa and LATAM strongly recommended

Working Hours: Full-time Monday-Friday 8:00 AM - 5:00 PM PST (flexible with US Pacific Time overlap required)

Salary Range: $1700-$2000 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company

Our client operates an independent commercial real estate brokerage based in California. As a solo broker they manage listings, transactions and client relationships across commercial real estate deals. The business is fast‑paced, detail‑driven and highly professional with a strong emphasis on organization, responsiveness and operational excellence.

About the Role

This role provides strictly business-focused administrative support to a commercial real estate brokerage. The Administrative Assistant will manage operational and administrative tasks that keep the business running smoothly, allowing the broker to focus on deal‑making and client‑facing work. This is not a personal assistant or executive assistant role and does not include personal errands, travel booking or lifestyle support. The ideal candidate is organized, business‑minded and comfortable operating independently in a professional services environment.

Key Responsibilities

• Manage business email correspondence ensuring timely and professional responses
• Organize, maintain and update documents, files and transaction‑related paperwork
• Support listing and deal workflows: track deadlines, follow‑ups and required documentation
• Coordinate calendars, meetings and virtual appointments accurately
• Maintain internal systems, records and administrative processes
• Assist with data entry, reporting and task tracking related to brokerage operations
• Proactively identify administrative improvements to increase efficiency and organization

Qualifications

Required:

• Proven experience in administrative or operations support roles
• Experience supporting real estate, legal or professional services businesses
• Strong written English and professional business communication skills
• High attention to detail and excellent organizational abilities
• Ability to work independently with clear instructions and minimal supervision
• Business‑minded approach with strong professional boundaries

Preferred:

• Familiarity with commercial real estate workflows or documentation
• Experience working remotely with US‑based clients
• Comfort using tools such as Google Workspace, CRM systems and task management platforms

Other Details

Required Experience: Junior IC

Key Skills: EAM, Economics, IT Business Analysis, Information Security, Android Development

Employment Type: Full Time

Experience: years

Vacancy: 1

Monthly Salary: 1700 - 2000