Office Support and Personal Assistant

Headhunters; Sandton; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment firm is seeking an Office Support and Personal Assistant in Sandton. The ideal candidate will have 5 to 8 years of executive support experience, excellent organizational skills, and proficiency in Microsoft Office. Responsibilities include coordinating schedules, managing office operations, and supporting team activities. A relevant qualification is preferred, and the role requires strong communication and multitasking abilities.

Qualifications

• Minimum of 5–8 years of experience in an executive support or administrative role.
• Experience in the financial services industry is advantageous.
• Ability to meet deadlines in a high-pressure environment.

Responsibilities

• Coordinate executive and team calendars, travel arrangements, and meetings.
• Organize and maintain digital workspaces, including emails and documents.
• Prepare, edit, and proofread correspondence, presentations, and reports.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Time management

Customer service orientation

Education

Relevant tertiary qualification or diploma

Matric (Grade 12)

Job description

Location: Sandton

Job Type: full_time

Experience: 5 to 8 years

Qualifications: No education

Package: Negotiable

Description: Our Client in the Financial Services Industry is seeking to employ an Office Support and Personal Assistant to their team based in Fourways Sandton.

Requirements

• Matric (Grade 12).
• Relevant tertiary qualification, certificate, or diploma in Office Administration, Business Management, or related field.
• Minimum of 5–8 years of experience in a similar executive support or administrative role.
• Experience within the financial services industry is advantageous.
• Proficient in Microsoft Office Suite, particularly Word and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to prioritize, multitask, and meet deadlines in a high‑pressure environment.
• Strong attention to detail and customer service orientation.
• Professional, reliable, and adaptable with high emotional intelligence.
• Comfortable working full‑time in a fast‑paced, structured office environment.

Responsibilities

• Coordinate executive and team calendars, travel arrangements, meetings, and expense claims.
• Organize and maintain digital workspaces, including emails, shared drives, and documents.
• Ensure team members remain up to date with relevant software and tools.
• Prepare, edit, and proofread correspondence, presentations, and reports.
• Provide technical troubleshooting support during presentations and virtual meetings.
• Liaise with internal departments, external partners, and teams based in other offices.
• Coordinate meetings, workshops, and events, including venue setup, catering, transport, documentation, and minute‑taking.
• Manage office operations including supplies, facilities, and vendor relationships.
• Assist with onboarding logistics, documentation, and compliance tracking for new employees.
• Maintain accurate records, assist with reporting, and support internal communications.
• Support team engagement activities, including celebrations and team‑building initiatives.
• Screen incoming calls and correspondence, responding independently where appropriate.
• Ensure queries, requests, and complaints are referred to the relevant person in a timely manner.
• Handle confidential information and documents with discretion and professionalism.
• Identify and maintain confidentiality when required.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.