Office Manager

Pro Tem Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in South Africa is looking for an experienced Office Manager to oversee daily operations of a law firm. Responsibilities include managing office operations, supervising staff, assisting with HR functions, processing invoices, overseeing IT systems, and ensuring compliance with health regulations. The ideal candidate will have at least 8 years of experience in office management, preferably within a law firm, and possess strong organizational and leadership skills.

Qualifications

• Minimum 8 years in office management, preferably in a law firm or professional services environment.
• Proven team management and administrative operations experience.

Responsibilities

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships.
• Supervise administrative staff and support team members.
• Assist with HR functions including recruitment, onboarding, and staff coordination.
• Process invoices, manage budgets, and coordinate with accounting on billing matters.
• Oversee IT systems and practice management software.
• Ensure professional reception standards and client confidentiality.
• Maintain filing systems, databases, and document management protocols.
• Ensure compliance with health and safety regulations.

Skills

Organizational skills

Time management

Leadership

Communication

Proficiency in Microsoft Office Suite

Problem-solving

Tools

Legal practice management software

Job description

Office Manager

We are seeking an experienced Office Manager to oversee daily operations of our law firm.

Key Responsibilities

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships
• Supervise administrative staff and support team members
• Assist with HR functions including recruitment, onboarding, and staff coordination
• Process invoices, manage budgets, and coordinate with accounting on billing matters
• Oversee IT systems and practice management software
• Ensure professional reception standards and client confidentiality
• Maintain filing systems, databases, and document management protocols
• Ensure compliance with health and safety regulations

Required Qualifications

• Experience: Minimum 8 years in office management, preferably in a law firm or professional services environment
• Proven team management and administrative operations experience

Skills

• Exceptional organizational and time management abilities
• Strong leadership and communication skills
• Proficiency in Microsoft Office Suite and legal practice management software
• Ability to handle confidential information with discretion
• Problem‑solving capabilities and ability to work under pressure