Office Manager

Pro Tem; Pretoria; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A law firm is seeking an experienced Office Manager to oversee daily operations. The ideal candidate will manage office functions, supervise staff, and aid HR processes. Applicants should have over 8 years of experience in office management, particularly in professional settings like law firms. Strong organizational and leadership skills are essential for this role.

Qualifications

• Minimum 8 years in office management, preferably in a law firm or professional services environment.
• Proven team management and administrative operations experience.

Responsibilities

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships.
• Supervise administrative staff and support team members.
• Assist with HR functions including recruitment, onboarding, and staff coordination.
• Process invoices, manage budgets, and coordinate with accounting on billing matters.
• Oversee IT systems and practice management software.
• Ensure professional reception standards and client confidentiality.
• Maintain filing systems, databases, and document management protocols.
• Ensure compliance with health and safety regulations.

Skills

Organizational skills

Leadership skills

Communication skills

Problem-solving

Time management

Discretion handling confidential information

Tools

Microsoft Office Suite

Legal practice management software

Job description

Office Manager

We are seeking an experienced Office Manager to oversee daily operations of our law firm. The ideal candidate will be highly organized with strong leadership skills and experience in professional services environments.

Key Responsibilities

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships
• Supervise administrative staff and support team members
• Assist with HR functions including recruitment, onboarding, and staff coordination
• Process invoices, manage budgets, and coordinate with accounting on billing matters
• Oversee IT systems and practice management software
• Ensure professional reception standards and client confidentiality
• Maintain filing systems, databases, and document management protocols
• Ensure compliance with health and safety regulations

Required Qualifications

Experience:

• Minimum 8 years in office management, preferably in a law firm or professional services environment
• Proven team management and administrative operations experience

Skills:

• Exceptional organizational and time management abilities
• Strong leadership and communication skills
• Proficiency in Microsoft Office Suite and legal practice management software
• Ability to handle confidential information with discretion
• Problem-solving capabilities and ability to work under pressure