Office and Wages Administrator

Full Circle Recruitment Services; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an experienced Personal Assistant to manage administrative, financial, and executive support functions in a busy construction firm. The ideal candidate will handle travel arrangements, oversee office operations, and assist with bookkeeping. The role requires strong organizational skills, proficiency in MS Office Suite, and a background in administration or finance. Excellent communication skills in English are essential, and experience in the construction sector is advantageous.

Qualifications

• 3–5 years' experience in a combined role, preferably in construction or engineering.
• Excellent written and verbal communication skills in English, Afrikaans an advantage.

Responsibilities

• Manage the Managing Director's travel arrangements.
• Oversee general office operations, supplies, and maintenance.
• Capture and reconcile daily financial transactions.

Skills

Organizational skills

Multitasking

Communication (English)

Problem-solving

Education

Matric / Grade 12

Diploma or certificate in Office Administration, Finance, or related field

Tools

MS Office Suite

Pastel

Xero

QuickBooks

Job description

POSITION OVERVIEW

We are seeking a highly organized, proactive, and versatile individual to manage a combination of administrative, financial, and executive support functions within a busy construction company. The successful candidate will ensure smooth day-to-day office operations, provide executive support to management, and assist with bookkeeping and financial administration.

KEY RESPONSIBILITIES

1. Personal Assistant Duties

• Manage the Managing Directors travel arrangements.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with ad hoc personal or business-related tasks as required.

2. Office Administration

• Oversee general office operations, supplies, and maintenance.
• Coordinate staff schedules, meetings, and internal communication.
• Maintain filing systems (electronic and physical).
• Liaise with suppliers, service providers, and subcontractors.
• Assist with HR administration (contracts, leave tracking, timesheets, etc.).
• Ensure compliance with health and safety regulations.
• Assist with driver's timesheets, wages and shifts.

3. Finance and Bookkeeping Support

• Capture and reconcile daily financial transactions (invoices, receipts, petty cash).
• Assist in preparing and processing payments and purchase orders.
• Manage accounts payable and receivable.
• Reconcile bank statements and supplier accounts.
• Support with payroll processing and statutory submissions (PAYE, UIF, VAT).
• Assist external accountants/auditors with month-end and year-end reports.

QUALIFICATIONS AND EXPERIENCE

• Matric / Grade 12 (essential).
• Diploma or certificate in Office Administration, Finance, or related field (advantageous).
• Minimum of 3–5 years' experience in a similar combined role, preferably in the construction or engineering sector.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and accounting software such as Pastel, Xero, or QuickBooks.
• Excellent written and verbal communication skills in English (Afrikaans an advantage).

KEY COMPETENCIES

• Strong organizational and multitasking skills>
• High attention to detail and accuracy.
• Discretion and professionalism when handling confidential matters.
• Ability to work independently and under pressure.
• Problem-solving and initiative-taking attitude.
• Strong interpersonal and teamwork skills.