Office Administrator

ALPLA Group; Ballito; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading international company in South Africa is seeking an experienced Office Administrator to provide comprehensive administrative support. Responsibilities include managing office activities, handling enquiries, supporting procurement processes, and ensuring efficient office operations. Candidates should have strong organisational skills, a minimum of 3 years' experience, and proficiency in Microsoft Office. The role offers a dynamic work environment and a market-related salary aligned with performance.

Benefits

Market Related salary and benefits

Dynamic and International working environment

Opportunity to proactively share your own ideas

Qualifications

• Minimum of 3 years' experience in an administrative or Office Support role.
• Driver's licence is advantageous.
• Basic understanding of finance administration.

Responsibilities

• Handle general enquiries and direct them to appropriate teams.
• Provide administrative support to senior leadership.
• Assist with data capturing and general office administration.
• Support with raising purchase orders in D365.
• Liaise with Maintenance, Warehouse, Quality, and HR departments.

Skills

Strong administrative and organisational skills

High attention to detail and accuracy

Professional telephone etiquette

Excellent written and verbal communication skills

Ability to manage confidential information

Proficient in Microsoft Office

Ability to multitask under pressure

Strong Computer literacy

Education

Matric (Grade 12)

Certificate or Diploma in Office Administration / Business Administration

Job description

What You Will Enjoy Doing

• General office administration work:
  • Welcome customers, suppliers, and visitors in a friendly and professional manner.
  • Handle general enquiries and direct them to the appropriate teams or individuals
  • Manage bookings for conference rooms, boardrooms, and shared office spaces.
  • Assist with office organisation, filing systems, and maintaining a tidy environment.
  • Arrange travel, transport, and accommodation for employees, visitors, and management.
  • Order refreshments, catering, and supplies for meetings and visiting guests when required.
  • Coordinate bookings for work functions, team events, workshops, and seminars.
  • Provide administrative support to senior leadership, including document preparation and meeting coordination.
  • Assist with data capturing, filing, and general office administration
  • Answer and manage incoming calls, emails, and reception duties in a professional and timely manner.
• D365 Procurement related activities:
  • Support with raising purchase orders in D365 when required
  • Assist with procuring or ordering office supplies.
  • Communicate with the warehouse on all monthly charges to ensure they are correctly receipted against relevant Purchase Orders (POs).
  • Liaise with Maintenance, Warehouse, Quality, HSSE, and HR departments to resolve outstanding supplier queries, including missing receipts, credit notes, and invoice discrepancies.
  • Monitor bale suppliers to ensure accurate invoicing, verify that invoices match POs, and confirm all receipting is complete.
  • Follow up on customer queries and ensure they are resolved timeously
  • Sales & Finance related activities

What makes you great

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Professional telephone etiquette and client service orientation
• Excellent written and verbal communication skills
• Ability to manage confidential information in line with POPIA
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work under pressure in a fast‑paced environment
• Reliable, punctual, and well‑presented
• Basic understanding of finance administration (invoicing, expense handling).
• Matric (Grade 12)
• Certificate or Diploma in Office Administration / Business Administration – advantageous
• Driver's licence - advantageous
• Minimum of 3 years' experience in an administrative or Office Support role
• Professional communication and interpersonal Skills
• Strong Computer literacy essential especially with an ERP system in a Procurement, Sales or Finance role

What you can expect working with us

• Dynamic and International working environment in a stable and growing family business
• Market Related salary and benefits
• Rewarding and promoting your individual performance
• Opportunity to proactively share your own ideas.

CLOSING DATE: 20 FEBRUARY 2026