Learner - Trainee Corporate Affairs.Bayobab

MTN Uganda; Roodepoort; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A telecommunications company based in Roodepoort seeks a Trainee to provide comprehensive administrative and coordination support. This role involves assisting in strategic meetings, preparing critical documentation, and engaging with cross-functional teams. Ideal candidates should possess a relevant degree and have 0-2 years of experience. Strong communication skills and proficiency in MS Office are essential. A driver's license and the ability to travel locally and internationally are also required.

Qualifications

• 0 - 2 years' work experience.
• Driver's license and own transport required.
• Ability to work in cross-functional, matrix management type organizations.

Responsibilities

• Assist with administrative and coordination support.
• Provide input in strategic meetings as required.
• Prepare documentation for sign-off.

Skills

Strong administrative skills

Excellent verbal and written communication skills

Proficiency in MS Office Suite

Negotiation skills

Time management

Education

Relevant 3- or 4-year formal degree or diploma

Job description

Mission/ Core Purpose of the Job

The Trainee will be responsible to assist with and provide an end-to-end administrative, coordination support service to the assigned function at Bayobab.

Key Performance Areas

Key Deliverables

The graduate will be accountable to achieve the following objectives:

• Provide input in strategic meetings as required
• Provide input to enterprise-wide transformation initiatives when required
• Facilitate ad hoc meetings with relevant stakeholders as and when required
• Escalate issues that will result in severe time, scope, productivity and cost or resource impact
• Provide input into all projects initiated (internal or global)
• Prepare documentation required for sign-off/ decision making regarding tactical changes
• Support in execution and alignment with the functional strategy
• Report on an ad hoc basis on specific projects as required
• Type reports according to required formats
• Provide status / progress reports as required
• Provide input to ensure adequate risk mitigation and controls
• Report on a periodic basis to line manager: relating to progress made within the sub-function and in accordance with the performance metrics set by the organisation
• Drive improvement across the business to achieve the optimal service quality deliverables
• Research of content for presentations, creation and editing of presentations, presentation layout and quality assurance in alignment with MTN's corporate communication standards
• Assist in the collation of information for reporting on various performance metrics internally to Senior Management as well as cross functional teams and externally to vendors; following up with the relevant parties to ensure information provided on time as required
• Assisting in curation of content in knowledge bases, understanding of the content, assisting staff (Group and Opco) in finding documents and knowledge, ability to answer frequently asked questions
• Interface with OpCo contacts in support of large or strategic opportunities when required
• Assist in producing documentation of service: annexes to contracts, training documentation and business presentations
• Assist in defining and updating governance policies/ strategies as required
• Possess the authority; presence and integrity to command respect from colleagues and from external associates
• Assist with all coordination and admin tasks as required by the department
• Planning and organizing as required

Quality Standard

• Adherence to set timelines and budget requirements
• Adherence to defined policies, processes and procedures
• SLA terms and conditions
• Timeliness and accuracy of reports and assessments
• MTN Values: leadership, innovation, can do, relationships, integrity

Operational Delivery

(all activities as defined by sub-function)

Job Requirements

Education

• A relevant 3- or 4-year formal degree or 3- or 4-year diploma

Experience

• 0 – 2 years' work experience

Competencies

• All work is done according to practical, clearly structured work procedures
• Dissemination of information
• Resolution of queries / problems (within parameters set by company policy)
• Make judgement calls to ensure front-line service delivery, quality and excellence
• Prioritisation of work
• Time management of work volume
• Identifying the correct procedure to be implemented
• Strong administrative skills
• Excellent verbal and written communication skills
• Proficiency in MS Office Suite (PowerPoint, Excel and Word)
• Information Processing
• Interpersonal skills
• Negotiation skills
• Presentation skills
• Good EQ
• Action oriented
• Deadline driven
• Accurate
• Responsive
• Flexible
• Agile
• Culturally aware

Other

• Driver's licence and own transport
• Ability to work in cross functional, matrix management type organizations
• Ability to travel locally and internationally for the purposes of work