Junior HR Officer

Bluespec Holdings; Kempton Park; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A notable HR service provider in Kempton Park is seeking a dedicated HR Officer to manage branch-level HR functions and ensure compliance with company policies. The ideal candidate will handle new employee onboarding, timekeeping maintenance, and provide guidance on disciplinary issues. Excellent communication and organizational skills are essential. This position is crucial for fostering a harmonious workplace environment.

Responsibilities

• Act as liaison between branch and head office for HR matters.
• Submit new starter packs to head office promptly.
• Maintain timekeeping and provide accurate clocking information.
• Guide management on disciplinary issues.
• Prepare CCMA bundles and administration for hearings.
• Conduct audits on employee files.
• Ensure compliance with Employment Equity requirements.

Skills

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

Organisational skills

Proactiveness and initiative

Tact and diplomacy

Time management

Accuracy and attention to detail

Administrative skills

Confidence

Team working skills

Presentable

Job description

MAIN JOB FUNCTION :

• Act as liaison between branch and head office level. Ensure HR head office is always updated on all HR related matters.
• Escalate all HR related issues to HR head office timeously.
• Obtain quality information of new employees and ensuring all new employees are loaded on the clocking machine.
• Timeous submission of new starter packs to head office.
• Maintenance of timekeeping for all staff. Provide payroll / clocking clerks with timeous and accurate clocking information.
• Regular maintenance of probation reviews.
• Liase with head office to prepare notification of hearings where required.
• Guide management with assistance from head office with disciplinary issues such as warnings, counselling sessions, grievances etc.
• Prepare CCMA bundles, prepare witnesses and administration for CCMA matters.
• Ensure EE meetings are being conducted and the file is maintained at each branch.
• Ensure Branch is compliant with Employment Equity requirements.
• Ensure the leave scheduling is done.
• Conduct audits on employee files and general information on an ad hoc basis.
• Getting job profiling signed off for all staff and management timeously.
• Focus on communication and guidance with staff and Management to minimize conflict and unrest in the workplace.
• Get timeous sign off on all documentation and submit to head office HR timeously.
• Collecting leave forms and sick notes and forward timeously to payroll / clocking clerks.

Key Skills

• Discretion and trustworthiness : you will often be party of confidential information
• Flexibility and adaptability;
• Good oral and written communication skills;
• Organisational skills and the ability to multitask;
• The ability to be proactive and take the initiative;
• Tact and diplomacy;
• Communication skills;
• Time management;
• Accuracy and attention to detail;
• Administrative skills;
• Confidence;
• Good team working skills;
• Presentable