Judge’s Secretary REF NO : 2025 / 220 / OCJ

Office of the Chief Justice South Africa; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A governmental judicial office in Johannesburg seeks a Judge’s Secretary. The role requires managing court schedules, recording proceedings, and providing administrative support. Candidates need a Matric certificate and an LLB degree or a 4-year legal qualification. Strong interpersonal, communication, and organizational skills are essential. A valid driver’s license is also required. This position supports the judicial operations in a fast-paced environment.

Qualifications

• Matric certificate and an LLB degree or a 4-year legal qualification are required.
• Valid driver’s license needed. Must pass a typing proficiency test.
• Good communication skills (verbal and written) are essential.

Responsibilities

• Ensure attendance and screening of incoming & outgoing calls.
• Perform digital recording of court proceedings.
• Accompany the Judge to court and ensure necessary updates.
• Manage Judge’s vehicle and compile reports.
• Ensure stats and Judge’s logbook submissions are timely.
• Execute legal research as directed by the Judge.

Skills

Communication skills

Administrative skills

Interpersonal skills

Computer literacy

Time management

Attention to detail

Education

Matric certificate

LLB degree or 4-year legal qualification

Job description

Overview

Job title: Judge’s Secretary

REF NO: 2025 / 220 / OCJ

Job Location: Gauteng, Johannesburg

Deadline: September 29, 2025

Requirements

• Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent). A valid Driver’s license. Shortlisted candidates will be required to pass a typing proficiency test.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

Duties

• Ensure attendance and screening of all incoming and outgoing calls. Ensure that judgments are typed and correspondences are appropriately captured and saved in the correct locations and safeguarded. Provide general secretarial/administrative duties to the Judge. Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements.
• Perform digital recording of court proceedings, including urgent court after hours, and ensure the integrity of such recordings. Store, file court records safely; after a case has been completed and opinion, decision or judgment entry released, return the case file to the Registrar.
• Accompany the Judge to the court and circuit courts; ensure that the register/template for the reserved judgments is updated timeously and that the Statistics Officer is notified when judgment remains outstanding or has been handed down. Cooperate with Judges, Supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court.
• Management of Judge’s vehicle and logbook; compile data and prepare reports and documents for assigned judges as necessary, including expenses reports, continuing legal hours, financial disclosure statement, and case management. Arrange receptions for the Judge and his visitors and attend to their needs. Remind the Judge of invoices so that submission of S&T claims can be processed. Ensure submissions of cell phone and 3G data claims for process purposes.
• To ensure that stats are submitted to the Statistical Officer timeously. To ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Office. Management of Judge’s Library and updating of loose-leaf publications; Ensure that the Judge’s stationery is ordered and collected; Execute Legal research as directed by the Judge. Good communication skills (verbal and written). Administration and organizational skills.
• Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and Computer literacy (MS Word) including Dictaphone typing, Confidentiality and time management. Comply with departmental policies and prescripts and procedures or guidelines.
• Administrative / Management duties