Invoice Billing & Vendor Coordinator (Est Hours) - Remote

Ista Solutions; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A global BPO company is seeking an Invoice Billing & Vendor Coordinator to manage vendor invoicing accuracy and billing workflows. This full-time remote role requires attention to detail and strong communication skills, with responsibilities including invoice verification, vendor follow-ups, and preparing client invoices. Ideal candidates will have experience with QuickBooks and familiarity with administrative functions. A minimum internet speed and power backup are required for this position.

Qualifications

• Experience in invoice verification, billing reconciliation, and vendor follow‑ups.
• Strong understanding of invoice processing and billing accuracy.
• Excellent attention to detail and accountability.

Responsibilities

• Review third‑party vendor invoices for errors.
• Match vendor invoices to internal order records.
• Follow up with vendors to resolve discrepancies.

Skills

Invoice verification

Billing reconciliation

Vendor follow‑ups

Attention to detail

Communication skills

Tools

QuickBooks

HubSpot

Job description

Job Title: Invoice Billing & Vendor Coordinator (EST Hours) – Remote

ITA Personnel Solutions South Africa is a global BPO company partnering with a US‑based Waste Services Brokerage Company. We are seeking a detail‑oriented coordinator to identify billing errors, correct discrepancies with subcontractors, and support clean, timely invoicing to clients.

Key Responsibilities

• Review third‑party vendor invoices for pricing, unit, or service errors.
• Match vendor invoices to internal order records.
• Follow up with vendors to resolve discrepancies and request revised invoices.
• Use QuickBooks (or similar accounting system) to support billing workflows.
• Assist in preparing accurate client invoices based on validated vendor data.
• Store and manage service contracts in HubSpot.
• Send onboarding/welcome emails to new clients.
• Handle basic collections (light follow‑ups to ensure invoice processing).

Requirements

• Experience in invoice verification, billing reconciliation, and vendor follow‑ups.
• Strong understanding of invoice processing, vendor reconciliation, and billing accuracy.
• Familiarity with QuickBooks or equivalent accounting software.
• Excellent attention to detail and high accountability.
• Strong written and verbal communication skills.

Work Environment & Requirements

• Remote role for South African Citizens only.
• Work in USA hours (Mon‑Fri, 9:00 AM–6:00 PM EST); South African time 15:00–24:00.
• A fixed fibre internet line with a minimum speed of 25 Mbps (upload & download) and a wired Ethernet connection is mandatory.
• Reliable power backup for power outages and load shedding is required.

Seniority Level: Mid–Senior Employment Type: Full‑time Job Function: Administrative Industry: IT Services and IT Consulting

If you are not contacted within 14 working days, please consider your application unsuccessful.