Human Resources and Payroll Administrator

Scateck; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in South Africa is seeking a Human Resources and Payroll Administrator for their Johannesburg branch. The role involves full-cycle recruitment, payroll administration on Payspace, compliance with labour legislation, and managing employee records. The ideal candidate will have a relevant HR qualification and 3-5 years of experience in Human Resources, particularly payroll and employee relations. Strong attention to detail and computer literacy are required, along with the ability to maintain confidentiality.

Qualifications

• 3-5 years of experience in Human Resources focusing on payroll and employee relations.
• Warehouse/manufacturing/wholesale experience preferred.
• High level of accuracy and attention to detail.

Responsibilities

• Perform full function recruitment from advertising to preparation of offer letters.
• Handle payroll administration on Payspace including information capturing.
• Assist with onboarding, offboarding, and leave administration.

Skills

Strong understanding of South African labour legislation

Payroll principles and statutory deductions knowledge

Strong administrative and organisational skills

Computer literacy (MS Excel, Word, HR/payroll systems)

Ability to handle confidential information with discretion

Education

Relevant tertiary qualification in Human Resources

Job description

A vacancy for a Human Resources and Payroll Administrator is available for our Johannesburg branch. Key Duties and responsibilities include but are not limited to:

Full function recruitment from advertising, sourcing, interviewing, reference checking, preparation of offer letters.

Payroll administration on Payspace. Capturing of all information, reporting, administration. Assist with payroll reconciliations and monthly variance checks.

Support year-end payroll activities, including IRP5/IT3(a) documentation. Ensure HR and payroll processes comply with labour legislation and company policies.

Assist with statutory compliance administration (PAYE, UIF, SDL, COIDA).

Assist with disciplinary, incapacity, and grievance process administration (documentation, notices, filing).

Management of bursary and learnership programmes.

Coordinate training records, attendance registers, and skills development documentation for submission of WSP and ATR.

Maintain accurate and up-to-date employee records (personnel files, contracts, amendments, and documentation).

Assist with onboarding and offboarding processes, including contracts, induction documentation, system updates, and exit checklists. Updating of HR policies according to legislation.

Assist with leave administration on ESS.

Respond to routine HR queries from employees and managers.

Capture and verify time and attendance and prepare overtime, allowances, and deductions. Ensure accurate processing of leave, terminations, and new appointments.

Assist with audit information compilation (internal and external, BBBEE) by providing required documentation.

Compile basic HR and payroll reports as required.

General Administration within HR and office environment. Maintain filing systems (electronic and manual).

Schedule meetings, hearings, and HR-related appointments.

Assist with research, data analysis, and special projects as required.

Perform internal and external office communication, email, and miscellaneous written correspondence.

Qualifications, Skills, and Experience

• Relevant tertiary qualification in Human Resources.
• 3-5 years of experience in Human Resources specifically focusing on payroll and employee relations.
• Strong understanding of South African labour legislation.
• Payroll principles and statutory deductions knowledge.
• Warehouse/manufacturing/wholesale experience preferential.
• Strong administrative and organisational skills.
• High level of accuracy and attention to detail.
• Computer literacy (MS Excel, Word, HR/payroll systems).
• Ability to handle confidential information with discretion.

Personal Attributes

• A high level of professionalism, integrity, and ethical behaviour with a willingness to learn and grow.
• Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.
• Must be able to multitask and maintain exceptional attention to detail.
• Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.
• Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.
• Must be proactive and be able to anticipate the needs of the team and take initiative accordingly.
• Highly reliable, punctual, and responsible to handle tasks independently and meet deadlines consistently.
• Good listening skills and be able to adapt communication style to different individuals and situations.
• Must be able to prioritise tasks, manage competing demands, and remain composed under pressure is crucial.
• Ability to work independently with little or no supervision.Ability and willingness to manage multiple priorities in a professional manner.
• Ability to comfortably manage multiple administrative tasks and priority changes.