HR Administrator

Tradelink; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading HR services provider in Johannesburg is seeking an HR Administrator to provide comprehensive HR administrative and operational support. The role entails managing employee records, coordinating onboarding and offboarding, processing benefits applications, and ensuring compliance with HR regulations. The ideal candidate holds a Diploma or Degree in HR or a related field, possesses strong communication skills, and has experience in HR administration. An organized and professional approach is essential for success in this position.

Qualifications

• Experience in an HR Administrator / HR Officer / People Operations role.
• Proven experience in Benefits administration (Medical Aid & Provident Fund), HR reporting & compliance, Employee lifecycle administration.

Responsibilities

• Provide end-to-end HR administrative and operational support across the employee lifecycle.
• Maintain accurate, up-to-date electronic employee files on Microsoft Teams.
• Ensure all mandatory documents are in place.
• Coordinate onboarding documentation.
• Process Medical Aid applications and cancellations.
• Draft employment confirmation letters and HR correspondence.
• Handle employee queries and general HR support.

Skills

Strong HR administration & record-keeping

Excellent written and verbal communication

Microsoft Office (Excel, Word, Teams, Outlook)

HR Systems / ESS platforms

Attention to detail and accuracy

Time management & multitasking

Confidentiality & professionalism

Basic knowledge of South African labour legislation and COIDA processes

Education

Diploma / Degree in Human Resources, Industrial Psychology, Business Administration, or similar

Tools

Microsoft Teams

Job description

Summary

HR Administrator

Position Info

Role Purpose

To provide end-to-end HR administrative and operational support across the employee lifecycle, ensuring accurate records, statutory compliance, employee benefit administration, reporting, and professional HR service delivery to employees and management.

Responsibilities

1. Employee Records & Compliance
   • Maintain accurate, up-to-date electronic employee files on Microsoft Teams.
   • Ensure all mandatory documents are in place (contracts, addendums, warnings, confirmations, PIP records, counselling notes, etc.).
   • Manage and maintain employee beneficiary forms for:
     • 10X Provident Fund
     • Discovery Group Life Cover
2. Onboarding, Offboarding & Lifecycle Management
   • Coordinate onboarding documentation and uniform orders.
   • Manage offboarding processes including:
     • Medical Aid cancellation/transfer
     • Provident Fund withdrawal documentation
     • Offboarding forms and termination tracking
     • Manage end-of-probation confirmations and extensions.
3. Benefits Administration
   • Process Medical Aid applications and cancellations
   • Process Provident Fund cancellations, withdrawals, filing and beneficiary updates.
   • Prepare and reconcile monthly Medical Aid recons for Payroll & Finance.
4. HR Correspondence & Reporting
   • Draft employment confirmation letters and other HR correspondence.
   • Prepare monthly HR reports
   • Maintain updated HR tracking tools and reports.
5. Employee Support & ESS Administration
   • Handle employee queries and general HR support.
   • Provide ESS assistance (leave processing, password resets, reporting line updates).
6. Training & Coordination Support
   • Maintain training schedules and assist with training administration.
   • Track attendance, documentation, and compliance.
7. ER & Compliance Support
   • Assist with preparing bundles for enquiries and disciplinary processes.
   • Support HR team with:
     • PIP documentation
     • Counselling session documentation
     • Return and filing of signed warnings
8. COIDA / IOD Administration
   • Assist with Workman’s Compensation claims.
   • Compile and submit IOD documentation.
   • Ensure deadlines are met and follow-ups are completed.
   • Maintain COIDA tracking reports.
9. Travel & Visa Support
   • Manage visa applications for business travel.
10. Team Support
    • Provide general administrative support to the HR team.
    • Assist with leave coverage within the HR team as required.

Qualifications & Experience

Education

• Diploma / Degree in Human Resources, Industrial Psychology, Business Administration, or similar.

Experience

• experience in an HR Administrator / HR Officer / People Operations role.
• Proven experience in:
  • Benefits administration (Medical Aid & Provident Fund)
  • HR reporting & compliance
  • Employee lifecycle administration

Key Skills

• Strong HR administration & record-keeping
• Excellent written and verbal communication
• Microsoft Office (Excel, Word, Teams, Outlook)
• HR Systems / ESS platforms
• Attention to detail and accuracy
• Time management & multitasking
• Confidentiality & professionalism
• Basic knowledge of South African labour legislation and COIDA processes

Personal Attributes / Qualities

• Highly organised and methodical
• Professional and discreet
• Service-oriented and approachable
• Proactive and solution-focused
• Able to work under pressure and meet deadlines
• Strong interpersonal skills
• Reliable, consistent, and accountable