HR Administrator

Optential Consulting (Pty) Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading HR consulting firm in Cape Town is seeking a full-time HR Administrator to manage day-to-day HR operations, including onboarding, payroll management, and employee relations. The ideal candidate has at least 2 years of HR experience and is proactive, reliable, and detail-oriented. Strong knowledge of labour legislation is essential, along with proficiency in Excel and Word. This onsite role requires good organizational skills and the ability to work in a fast-paced environment.

Qualifications

• Minimum 2 years experience in HR administration or HR support role.
• Working knowledge of labour legislation is essential.
• Experience supporting payroll processes and working to deadlines.

Responsibilities

• Manage day-to-day HR administration including contracts and onboarding documentation.
• Prepare and manage payroll inputs accurately and on time.
• Support employee relations matters with professionalism.

Skills

Attention to detail

Communication skills

Proactive attitude

Problem-solving

Education

HR qualification or actively studying towards one

Tools

Excel

Word

Job description

ABOUT THE ROLE

This is a full-time HR Administrator role, reporting to the HR Manager and working closely with leaders and teams across the organisation. This role suits someone who takes real ownership of their work. You notice what needs doing, follow tasks through without being chased, and adapt quickly in a fast-paced environment. You’re comfortable juggling detail with pace and know how to stay on top of your workload.

This is an onsite role.

KEY RESPONSIBILITIES

• Manage day-to-day HR administration, including contracts, employee records, and onboarding documentation
• Run onboarding end-to-end, ensuring new starters are set up correctly and supported from day one
• Prepare and manage payroll inputs accurately and on time, flagging discrepancies before payroll is processed
• Manage the employee clock-in system, including setup, monitoring, corrections, and overall data accuracy
• Track attendance, leave, absenteeism, and overtime, identifying trends and escalating issues proactively
• Support employee relations matters with professionalism, discretion, and sound judgment
• Manage employee benefits administration and respond to employee queries
• Coordinate interviews, candidate communication, and recruitment administration efficiently
• Prepare accurate HR reports and trackers for management
• Support facilities and ensure staff have what they need to perform their work effectively
• Maintain HR systems, files, trackers, and processes with attention to detail
• Coordinate staff celebrations, wellness initiatives, and culture initiatives
• Actively champion and model a culture of professionalism and high standards

ROLE REQUIREMENTS

• Relevant HR qualification or currently studying towards one
• Minimum 2 years experience in HR administration or HR support role
• Working knowledge of labour legislation
• Experience supporting payroll processes and working to deadlines
• Strong working knowledge of Excel and Word
• Comfortable working in an operational or fast-paced environment
• Own transport is required

WHAT WE WERE LOOKING FOR

• Proactive and reliable, able to follow up without reminders
• Strong attention to detail with the ability to think ahead
• Fast learner who adapts quickly to change
• Organised and able to manage multiple priorities
• Comfortable working independently and taking ownership of tasks
• Practical problem-solver with a growth mindset
• High level of integrity and respect for confidentiality
• Clear communicator who follows through
• Hard-working and hands-on