HR Administrator

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established agency is seeking an HR Administrator to support the HR Manager in Bellville South. The ideal candidate has a post-matric qualification in HR, at least 2 years of experience, and strong administrative abilities. Responsibilities include managing payroll inputs, overseeing time and attendance, and coordinating recruitment processes. This role requires a detail-oriented and proactive individual, comfortable handling confidential information, within a fast-paced environment. Competitive salary provided, working on-site in Bellville South.

Qualifications

• 2+ years experience in an HR department.
• Confident in handling confidential information.
• Ability to work in a fast-paced manufacturing environment.

Responsibilities

• Manage time and attendance and resolve discrepancies.
• Support payroll administration and onboarding processes.
• Coordinate recruitment and training administration.

Skills

Strong administrative accuracy

Proficient in MS Office

Time and attendance management

Effective communication

Proactive problem-solving

Education

Post-matric qualification in Human Resources

Tools

Sage Payroll

Job description

HR Administrator

Bellville South, Cape Town | R15 000 - R18 000 | 8am - 5pm

About Our Client

Our client is a well‑established company based in Bellville South, supporting essential manufacturing operations with a strong focus on reliability and people‑first processes. You'll join a close‑knit environment where practical impact, continuous improvement, and compliance matter every day.

The Role: HR Administrator

This role supports the HR Manager with end‑to‑end HR administration to keep people operations accurate, compliant, and running smoothly. You'll manage time and attendance, payroll inputs, records, and training coordination while assisting with recruitment and employee relations logistics.

Key Responsibilities

• Proactively compile daily time and attendance reports for managers and resolve discrepancies
• Compile monthly timesheets and late reports
• Maintain filing and digital records of all employment documentation, including scanning and archiving
• Onboard new employees on Sage Payroll and support payroll administration tasks
• Track termination dates for limited‑duration contracts (LDC)
• Arrange annual and ad‑hoc employee medical assessments
• Coordinate recruitment for unskilled to junior management roles
• Support all aspects of skills development and training administration
• Update the organisational organogram monthly
• Assist with scheduling and logistics for disciplinary hearings
• Respond to ad‑hoc HR queries in line with department standards
• Assist with drafting job descriptions and KPIs
• Create standard operating procedures (SOPs) where needed and participate in annual policy/SOP reviews
• Report injuries on duty (IOD) to the Department of Labour and maintain related records

About You

• Post‑matric qualification in Human Resources
• 2+ years experience in an HR department with strong administrative accuracy
• Computer literate with confident MS Office skills; Sage Payroll exposure advantageous
• Familiarity with time and attendance, payroll inputs, and HR record‑keeping
• Organised, detail‑oriented, and able to handle confidential information with discretion
• Clear communicator who can partner with line managers and staff at all levels
• Proactive, solutions‑focused, and comfortable in a fast‑paced manufacturing environment
• Able to work on‑site in Bellville South and meet monthly reporting deadlines