Head : Academic Operations

Advtech; Cape Town; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A leading educational institution based in Cape Town is seeking a Head: Academic Operations to manage academic delivery and ensure compliance with policies. The role requires strong leadership and problem-solving skills, along with a minimum of 5 years of management experience and 4 years in academic operations. Candidates should have an Advanced Diploma or Bachelor's degree, with a preference for postgraduate qualifications. This position offers a competitive salary, benefits such as lifelong learning opportunities, and a performance bonus structure.

Benefits

Lifelong learning opportunities through LinkedIn Learning subscriptions

Staff and family discounts on educational programs

Incentive bonus structure based on performance

Provident fund contributions with Death & Funeral Cover

Birthday vouchers

Competitive annual leave allowance

Qualifications

• Minimum of 5 years management experience.
• 4 years academic operations experience.

Responsibilities

• Manage academic delivery and quality assurance on campus.
• Oversee implementation of academic policies.
• Ensure compliance within academic operations.

Skills

Excellent interpersonal and communications skills

Problem solving skills

Financial analysis

Public speaking / presentation skills

Leadership skills

Time management skills

Education

Advanced Diploma or Bachelor's Degree (NQF Level 7)

Postgraduate qualification

Job description

Direct Reporting Line : Campus Deputy Head : AcademicEmeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.Emeris, Newlands Campus has a vacancy for a Head : Academic Operations.Duties and Responsibilities : Quality AssuranceManages the academic delivery on campus in collaboration with the Head : AcademicOversees the implementation of academic and related policies.Ensures compliance (policy and other) within all areas of academic operationsMaintains and develops relationships with all stakeholders including students, parents, lecturers and other staff and ensures resolution of queries within a committed time frameApproves all departmental documentation distributed to student and external stakeholders in line with the approval process of the brandOperational Programme ManagementWorks closely together with Head : Student Experience and Head : Academic in all areas of responsibility to maintain open communication regarding programme delivery and the student and lecturer experience e.g. at risk meetingsHighlights any challenges found in relation to programme material and assessments with the outcome of achieving an improved student and lecturer experienceEnsures proper sign off of all students eligible for graduation in line with the required standards for the qualificationStudent SupportEnsures the operational needs of a student are handled timeously and are responded to by the relevant Academic Operations staff in accordance with a student centred approachRepresents the Academic Operations department on the VC Voice CommitteeResponsible for student retention in collaboration with the Head : AcademicIndependent Contractor (Lecturer & Invigilator) Operational SupportManagement of any liaison with the Academic team regarding any lecturer concerns which may arise from student consultationsEnsures all lecturer requirements are met regarding the operational delivery of programmes in conjunction with the various Centres of ExcellenceWorks closely with the Head : Academic in ensuring lecturer allocations are completed timeously so the timetabling process may begin in accordance with the timelines that support the timetabling project in line with programme start datesHolds the role of 2nd line approver for all invigilator claims / timesheetsDepartmental ManagementManages operational reviews and guides the process of identifying and correcting areas of operational riskCo-ordinates The Independent Institute of Education (The IIE) requests, e.g. implementing a policy changeAssists the Head : Academic in the compilation of the academic operations budget regarding allocation of groups in relation to campus targets and the accommodation scheduleResponsible for campus compliance in respect of Group Internal Audits or any other audit which may present operational compliance and manages improvement plansPerforms general management duties including managing staff performance, overtime, staff leave and staff morale etcManages Academic Operations meetings including drawing up agendas and chairing the Academic Operations meetingsManages focus group sessions with the different centres where challenges and improvements on existing processes are discussedResponsible for the efficient running and service delivery of the various Centres of Excellence as well as to ensure that all student queries are resolved in a timeous and efficient mannerEnsures that all policy updates are communicated to the Student Relations Relations Centre and that students are informed accordinglyResponsible for providing training and onboarding of new and existing staff within the Centres of Excellence (where applicable)Recruits staff for all Centres of Excellence (where applicable)Implements strategies to accommodate growth, improved student experience and eliminate risk within Academic OperationsEnsures compliance to The Protection of Personal Information Act (POPIA) legislation relevant to the Academic Operations departmentActs as an Investigating Officer in investigating any complaints of a disciplinary natureCompetencies Required : Excellent interpersonal and communications skillsProblem solving skillsFinancial analysisPublic speaking / presentation skillsBest suited to a friendly, organised person who works accurately and is able to handle pressureLeadership skillsTime management skillsMinimum Qualification Requirements : Minimum of Advanced Diploma or Bachelors Degree (NQF Level 7)Postgraduate qualification advantageousMinimum Work Experience Requirements : Minimum of 5 years management experience4 years academic operations experienceSalary : Competitive salary commensurate with experience. Benefits : Lifelong learning opportunities through LinkedIn Learning subscriptions.Staff and family discounts on educational programs within our brand portfolio.Incentive bonus structure based on performance and achievement of goals.Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.Birthday vouchers to celebrate your special daypetitive annual leave allowance for well-deserved time off and rejuvenation.Application Response : Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.Technical Support : Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : Emeris is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.The company reserves the right to close or place the vacancy on hold at any time, without prior notice.