Fleet Data Coordinator

Tower Group; Durban; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading fleet management company in Durban is seeking a Fleet Manager to oversee the collection, management, and reporting of all fleet-related data. The role requires ensuring compliance, efficiency, and cost control while acting as the central contact among operations, maintenance, finance, and compliance teams. Key responsibilities include maintaining accurate fleet records, generating performance reports, and liaising with fleet managers and drivers. The position offers the chance to enhance operational efficiency and safety through data management and analysis.

Responsibilities

• Oversee collection, management, and reporting of fleet-related data.
• Ensure vehicles are licensed, insured, and compliant with policies.
• Monitor fuel usage, vehicle downtime, and repair costs.
• Liaise with fleet managers and drivers for servicing and repairs.
• Maintain fleet management software and telematics systems.

Job description

Oversee the collection, management, and reporting of all fleet-related data. Support fleet operations by ensuring compliance, efficiency, and cost control. Act as a central point of contact between operations, maintenance, finance, and compliance teams.

Data Management & Reporting

• Maintain accurate fleet records (vehicle details, mileage, fuel consumption, licensing, insurance, and service schedules).
• Capture and update driver information, trip logs, and telematics data.
• Generate daily, weekly, and monthly fleet performance reports.

Compliance & Documentation

• Ensure vehicles are licensed, insured, and compliant with legal and company policies.
• Track and schedule regular inspections, services, and roadworthiness tests.
• Prepare documentation for audits and regulatory reviews.

Fleet Performance Monitoring

• Monitor fuel usage, vehicle downtime, and repair costs.
• Identify trends or irregularities in vehicle usage or driver behavior.
• Provide insights to reduce costs, improve efficiency, and enhance safety.

Communication & Coordination

• Liaise with fleet managers, drivers, and workshops to coordinate vehicle servicing and repairs.
• Support HR with driver compliance (licensing, PDP, medicals, etc.).
• Work with finance to reconcile fleet-related expenses.

Systems & Technology

• Maintain and update fleet management software or databases.
• Ensure telematics / GPS tracking systems are functioning correctly.
• Train users (drivers, managers) on data capture processes and system use.

Administrative Support

• Handle purchase orders and invoices for fleet-related expenses.
• Maintain supplier and service provider records.
• Assist in budgeting and cost tracking for the fleet division.