Financial Assistant

Exceed Human Resource Consultants; Paarl; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Paarl is seeking a detail-oriented finance administrator to manage creditor invoices and supplier reconciliations. The ideal candidate will have experience with SAGE Evolution and be able to handle various administrative tasks related to payments and supplier management. This role requires accuracy and timeliness in processing financial transactions and supporting logistics and production teams.

Qualifications

• Relevant qualification and experience required.
• SAGE Evolution experience required.

Responsibilities

• Ensure creditor invoices are accurately captured in Sage Evolution.
• Perform monthly supplier reconciliations to support all payments.
• Manage online banking function as administrator.

Skills

SAGE Evolution

Education

Relevant qualification

Job description

Reference:

10391 MB

Consultant:

Marié Bosman

Job Description:

• Ensure creditor invoices are accurately captured in Sage Evolution.
• Perform monthly supplier reconciliations to support all payments to approved suppliers.
• Deal with queries from creditors and staff regarding payments.
• Load all new suppliers on Sage Evolution.
• Accurately and timely complete all new creditor applications.
• Support Logistics with administrative duties – PO enquiries: invoices, GL accounts.
• Support Production with administrative duties – processing of raw materials manufacturing sheet.
• Create purchase orders for Finance or general office expenditure.
• Manage the online banking function as administrator.
• Ensure all payments are authorized by relevant Departments and signed off by the accountant.
• Upload payments onto the online banking platform.
• Ensure both signatories sign paperwork when releasing payments.
• Handle transfers on the Call Accounts upon request from the Financial Manager.
• File paperwork for audit purposes.
• Send out credit card statements to users when accounts are closed (~12th).
• Compare opening and closing balances with credit card transactions.
• Reconcile transactions from statements with receipts/invoices, checking for discrepancies, duplicates, or fraudulent charges.
• Compile transactions onto an Excel sheet and reconcile with bank statements.
• Process transactions onto suppliers in Evolution.
• Manage top-ups on credit cards as needed.
• Order new credit cards for employees once approved.
• Close credit card accounts upon management request.
• Receive fleet card statements (~1st) and manage related transactions.
• Order office supplies weekly, ensuring timely delivery.
• Prepare EFT requisitions in Excel for ad hoc supplier payments.
• Process all COD supplier invoices daily in Sage Evolution to ensure proper expense aging.
• File paperwork for audit purposes after payments are processed.

Qualifications:

• Relevant qualification and experience required.
• SAGE Evolution experience required.

How to Apply:

• Email your CV to [e-mail].
• If already registered, forward your CV and reference number to your current consultant to avoid duplication.
• We reserve the right to conduct interviews only with selected candidates.
• Applicants not receiving feedback within 30 days of closing date should consider their application unsuccessful.