Finance Officer : Creditors Clerk

Saa Technical; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A financial services company in South Africa is looking for a skilled accountant to manage supplier payments and ensure timely financial reporting. Responsibilities include preparing cash flow forecasts, managing accruals, and maintaining accounts payable systems. Candidates must have a background in financial accounting and proficiency in SAP and MS Office. Attention to detail and strong analytical skills are crucial for success in this role.

Qualifications

• Matric with Financial Accounting required.
• Bachelor's degree or diploma in Financial Accounting is a plus.
• Proven skills in using SAP and MS Office.

Responsibilities

• Ensure timely payment of suppliers and maintain records.
• Manage accruals and cash flow forecasting.
• Coordinate payments and resolve payment queries with suppliers.

Skills

Analytical Skills

Leadership Skills

Attention to detail

Negotiation Skills

Education

Matric with Financial Accounting

Bachelor degree / diploma with Financial Accounting

Tools

SAP

MS Office

Job description

Job PurposeTo ensuring the timeous payment of suppliers by "stretching supplier payment terms" without hampering the supply of materials and services.

Principal Accountabilities

(Planning, budgeting and forecast, Performance reporting and analytics, Service Management and Continuous Improvement, Planning & Controlling, Payments)Principal AccountabilitiesPlanning, budgeting and forecastDevelop a payment schedule for suppliers based on the Creditors Age Analysis.Contribute to the development of the Cash Flow Forecast with information for suppliers and Human Resources payments.Raise and Manage Accruals on a Monthly basis, where invoices have not been received, to contribute to valid, accurate and complete reporting.Performance reporting and analyticsConfirm receipt of all documents sent to the section and that they are properly approved before they can be processed for payment.Liaison with Technical Materials and Sales & Marketing Department for all suppliers related matters.Ensure that Invoices are captured in the financial system (SAP) timeously (immediately on receipt with the necessary expense authorization where applicable) to contribute to raising of expenses and creditors in the correct accounting period.Ensure payment on time in accordance with contracts and payment requisitions, purchase orders, expense requisition and invoices.

(Ensure three way matching before payment).

Adhere to internal controls for the section.Maintain Accounts Payable System and related interfaces to ensure reliable information to facilitate timeous payments to suppliers.Prepare Monthly Supplier / Creditor / Vendor Reconciliations, and submit to Line Manager for approval.Prepare / propose a request for payment of Foreign Suppliers and request foreign currency funding for payment of Foreign Suppliers through Banking and Final Accounts Section.Propose and recommend Local Suppliers for payment.Produce a Creditor Age Analysis on a Monthly basis.Ensure proper, relevant and adequate record for all payments made are maintained and retrievable as and when required.Prepare all Human Resources payments for processing, verification, release, and send Proof of Payment accordingly.Liaison with Financial Officer : Bank and Final Accounts for all cash related matters.Service Management and Continuous ImprovementTimeously respond to supplier from Technical Material / Supply Chain Management, Sales & Marketing and HR payment queries;Continuously monitor and introduce areas for improvement by acquiring and providing feedback and tracking performance statistics;Attend Continuous Professional Development sessions for the department;Planning & ControllingBy capturing invoices with expenses authorization in time onto the system, generate Creditors Age Analysis,Produce the Upfront Payment Report on a Monthly basis for all Pro-forma payments.Contribute to Cash Flow Management by producing a Cash Flow Forecast on a Weekly and Monthly basis.

(This should involve liaison with all affected parties for payment, like Human Resources, Technical Materials, etc.Maintain the Creditors Master File, and ensure that all amendments are in line with the proper procedures and approvals.

(This should include creation of a new supplier after the Line Manager's Approval – the system should not allow final Creditor / Supplier Amendment without the Manager's approval / confirmation).

PaymentsPrepare and propose and do payment run in line with the Cash Flow Forecast,Upload payments in the system for payment,Send Proof of Payments (POPs) and Remittance of advice after every payment,Ensure that releasers for payments are available, and their register is updated;Ensure that all payments are properly scrutinized before executed;Contribute to the development of the Cash Flow Forecast by ensuring that payments are in line in included therein according to the Creditors Age Analysis;Coordinate the receipt of all payments due, and to be included in the Cash Flow Forecast.

Qualifications & Experience

• Matric with Financial Accounting
• Bachelor degree / diploma with Financial Accounting an advantage
• Knowledge and SkillsPC Literate – MS OfficeSAP, AMOSPFMA
• AttributesAnalytical SkillsLeadership SkillsTactfulMotivate self and othersNegotiation SkillsAttention to detailPlanning and OrganisingDispute resolutionInterpersonal skillsFacilitation skills

Additional Information