Finance and Administration Assistant

Excellerate JHI; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading real estate services company in South Africa is seeking a Finance and Administration Assistant to perform financial and administrative functions. The ideal candidate will have a BCom Degree and a minimum of 5 years experience in finance and administration, particularly accounting. Responsibilities include managing procurement processes, ensuring accurate financial reporting, and maintaining petty cash. This position offers opportunities for professional growth in a collaborative environment.

Qualifications

• At least 5 years experience in Finance and Administration, with emphasis on Accounting.

Responsibilities

• Perform financial and administrative functions for the portfolio.
• Ensure accurate and timely reporting of all administrative and statistical data.
• Manage open order list and receipting schedule.

Skills

Planning and Organising

Leading and Supervising

Analysing

Applying Expertise and Technology

Persuading and Influencing

Delivering Results and Meeting Customer Expectations

Education

BCom Degree

Job description

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

As Finance and Administration Assistant, you will perform a financial and administrative function for the portfolio within the Finance and Admin Department ensuring all administrative, statistical, budget and forecast is captured and reported accurately and on time.

What you will bring

• BCom Degree
• At least 5 years minimum experience in a Finance and Administration with emphasis on Accounting
• Planning and Organising
• Leading and Supervising
• Analysing
• Applying Expertise and Technology
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations

What you will be doing

Procurement – Requisitions & Receipting ensuring:

1. Pricing request, requisitions and mandates are loaded per procurement procedure. Ensure account allocations are correct.
2. Confirm completion of work/service or goods received from accountable manager/supervisor and receive necessary sign off. Verify invoice details are correct and ensure invoice/delivery note matches purchase order.
3. Account queries attended to and resolved efficiently.

Provide relevant, on time and informative reporting in agreed formats: Open Order lists, Manual accruals, Variance comments and Contract management

1. Monitor and manage open order list by ensuring purchase orders are receipted timeously.
2. Monitor and manage receipting schedule by ensuring all paperwork for payment is in order.
3. Monitor expenses and contract schedule to ensure all existing contracts and work completed are accrued if not yet paid or receipted.
4. Assist in completion of monthly variance comments accurately in specified format within specific deadline.
5. Problems escalated to Finance and Admin Manager / Assistant Finance and Admin Manager immediately.
6. Best practices and corporate governance adhered to.
7. Ensuring that there’s sufficient cash flow

Petty Cash

1. Issuing of Petty Cash as per company procedures.
2. Reconciling petty cash on a weekly base and ensuring claims are allocated to correct GL accounts.

Insurance

1. Logging of insurance/OB entries as a: Public Liability Claim, General Claim or a notification as per company procedure.
2. Claims will be submitted as they are received from Security.

JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.