Finance Administrator

RecruitMyMom; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A growing export-focused company in Cape Town is seeking a reliable Finance Administrator to support its finance operations. The role requires 5-10 years of experience, practical knowledge of Xero, and strong competencies in debtors and creditors management. This position promises stability and structure while offering vital support to senior management and external finance partners, split between in-office and remote work. Ideal for detail-oriented individuals looking to contribute significantly to financial processes.

Qualifications

• 5–10 years’ experience as a Financial Administrator, PA or Office Manager.
• Practical experience using Xero and basic bookkeeping skills.
• Strong experience with debtors and creditors management.

Responsibilities

• Prepare and send weekly and monthly customer statements.
• Follow up on outstanding debtors and payment confirmations.
• Load supplier payments onto the banking platform for approval.
• Assist third-party payroll providers with leave tracking.
• Track office-related expenses and maintain records.

Skills

Xero experience

Debtors and creditors management

Attention to detail

Strong communication skills

Organizational skills

Tools

Xero

Job description

Maitland, South Africa | Posted on 21/01/2026

• Location Type Hybrid (Part office, Part remote)
• Job Type Permanent
• Remuneration Term Per Month
• Date Opened 21/01/2026
• State/Province Western Cape
• Country South Africa

Job Description

A growing export-focused company is seeking a reliable, detail-oriented FinanceAdministratorto support its finance administration and office operations. This role is ideal for an experienced administrator with solid Xero exposure, strong debtors and creditors experience, and the maturity to work with sensitive financial information.

The position focuses on finance administration, controls, coordination, and internal oversight, while accounting, compliance, and statutory reporting are managed by an outsourced finance provider.

Key Focus Areas

Finance administration and controls

Debtors and creditors management, including statements and payment follow-ups

Office administration and PA support to the Managing Director

Responsibilities

1. Debtors & Creditors Administration

Prepare and send weekly and monthly customer statements

Follow up on outstanding debtors, payment confirmations, and queries

Send and reconcile supplier statements

Manage creditor queries, returns, and invoice discrepancies

Liaise with customers and suppliers regarding payment-related matters

2. Banking & Payments Support

Load supplier and ad-hoc payments onto the banking platform for approval

Prepare and submit payment instructions and APNs for international payments

Allocate customer receipts once payments reflect in the bank

Support payment processes, with final approval and release by the Managing Director

3. System Investigations & Controls

Perform daily, weekly, and monthly investigations across systems (e.g. Xero, CIN7, marketplaces)

Investigate stock discrepancies, allocation issues, pricing or costing mismatches, and system adjustments

Flag anomalies, risks, or discrepancies to the Head of Operations and Managing Director

4. Payroll & Admin Support

Assist third-party payroll providers with leave tracking and timesheet verification

Load salary payments for approval and release

Maintain accurate staff leave and payroll records

Liaise with outsourced payroll and labour service providers

5. Reporting & Coordination

Provide supporting documentation to the outsourced finance team

Assist with month-end processes by gathering required schedules and information

6. General Finance & Office Administration

Track office-related expenses and admin budgets

Maintain well-organised digital filing of financial and payment documentation

Provide ad-hoc finance, administrative, and PA support to the Managing Director

Requirements

5–10 years’ experience as aFinancial Administrator, PA or Office Manager

Practical experience using Xero and basic bookkeeping skills

Strong experience with debtors and creditors, including sending statements and chasing payments

High level of administrative competence and attention to detail

Ability to handle confidential and sensitive financial information with discretion

Comfortable working in a structured, process-driven environment

Highly organised, dependable, and detail-focused

Strong follow-up skills and confident communicator

Trustworthy, professional, and accountable

Team player who can work independently and support senior management

Proactive and solutions-oriented

Hybrid 4 days in-office

Stability, structure, and the opportunity to be a key support function within a growing export business, working closely with senior management and external finance partners.