Faculty Manager : Education

Rosebankcollege; Polokwane; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An educational institution in Limpopo seeks a Faculty Manager responsible for operational accountability of the faculty. The role involves overseeing budget preparation, managing staff, and ensuring compliance with academic processes. Candidates must have a Bachelor's Degree and significant experience in teaching, academic administration, and project management. This position is critical for enhancing student success through effective faculty management.

Qualifications

• 5 years of teaching and learning experience, preferably in a higher education environment.
• 3 years of academic administration and operations management experience within a tertiary institution.
• 2 years of project management experience.

Responsibilities

• Prepare and monitor the annual budget for the faculty.
• Assist in managing day-to-day faculty operations.
• Evaluate and improve support services for the faculty.

Skills

Teaching and Learning experience

Academic Administration

Operations Management

Project Management

Education

Bachelor's Degree (NQF Level 7)

Job description

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider.

From our humble beginning in ****, Rosebank College has grown to a student population of more than 30, students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team.

If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Overall Job Purpose

The Faculty Manager holds overall operational accountability of the faculty. This role involves coordinating between the faculty, campus and the Academic Centre of Excellence (ACE) to ensure alignment of academic processes across academic operations, campus operations, faculty, and curriculum delivery.

Responsibilities

• Prepare the annual budget for the faculty in accordance with the faculty plan and monitor expenditures against that budget.
• Assist the Dean in managing day-to-day operations and all matters related to faculty administration.
• Direct campus staff associated with the faculty to ensure effective delivery and continuous improvement of support services for the faculty.
• Ensure campuses are trained on all faculty-relevant policies, procedures, changes and plans of The Institution.
• Review the academic operational requirements of the relevant campuses annually and define a rollout plan in collaboration with the Deputy Registrar (student administration) and Managers.
• Act as a point of escalation for support and guidance to the campuses to resolve any faculty-specific issues that may arise.
• Liaise with the Deputy Registrar and Managers to plan the faculty's operational requirements to ensure alignment and compliance.
• Work closely with the Dean, Deputy Dean and other role-players on the development of the faculty plan and faculty contracts.
• Evaluate support service structures, policies and procedures; revise and update where necessary to ensure effective service rendering and the achievement of faculty objectives.
• Represent the Dean or Deputy Dean at meetings and forums as requested.
• Compile management information as needed by the Dean and bring any important issues to their attention on a regular basis.
• Ensure that decisions taken at committee level are communicated to campus level and Faculty Co-ordinator and that they are executed and reported to the Dean.
• Make arrangements to ensure responsibilities and tasks are performed in the absence of key staff.
• Manage faculty administration as well as shared resources staff allocated to the faculty.
• Collate the annual faculty budgets based on inputs from stakeholders in accordance with guidelines received from the finance office.
• Ensure budget is aligned with faculty plan, monitor and contain expenditure, identify deviations, and report potential problems to the Dean.
• Track expenditures for faculty administration and the office of the Dean within the approved delegation.
• Collaborate with the Deputy Registrar, Managers and other Faculty Managers to meet shared operational objectives across shared projects as required.
• Maintain relationships with campus Deputy Registrar and support campus staff when needed.

Managing Academic Faculty Operations

• Provide a framework, guidance and support for the campus to deliver equitable academic and operational support to students and staff.
• Provide detailed Faculty specific academic operational guidance documentation to support high-quality academic student experience.
• Manage the operational elements of the academic school between ACE, Dean/Deputy Dean and campus teams.
• Manage the material delivery cycle in collaboration with the Dean, monitoring go-live online material to campus teams.
• Collaborate as part of the National Academic Operations team to review all academic operational requirements and establish an overall annual academic operational plan.
• Ensure compliance with policy related to support functions and good corporate governance and practices.
• Document Faculty specific standard operating procedures on administrative and operational matters.
• Monitor and track progress on the rollout of the academic operational plans, including material delivery.
• Manage the functions of the Faculty Co-ordinator- Operations, Faculty Co-ordinator – Material Delivery and Faculty Administrator.

Minimum Educational Requirement

• Minimum of a Bachelors Degree (NQF Level 7)

Minimum Work Requirement

• Teaching and Learning experience (preferably in Higher Education teaching environment) – 5 Years.
• Academic Administration and Operations Management experience within a Tertiary Academic Institution – 3 Years.
• Project Management experience – 2 Years.