Facilities Administrator

Sigma Connected Group; Cape Town; On-site; ZAR 180 000 - 280 000; Full time

Job summary

A leading business support firm in Cape Town is looking for a Facilities Administrator to enhance service delivery and support various operational tasks. Responsibilities include managing supplies, overseeing maintenance, and ensuring safety standards. The ideal candidate will possess strong problem-solving and organizational skills, with 2-3 years of administrative experience. This is a great opportunity to join a recognized employer focused on employee development.

Qualifications

• 2-3 years’ experience in administrative duties.
• Experience within the facilities environment is advantageous.
• Strong command of English, both written and verbal.

Responsibilities

• Provide comprehensive administrative support to the business.
• Oversee building maintenance and manage projects.
• Allocate and manage access control and handle asset control.

Skills

Collaboration skills

Problem-solving

Attention to detail

Organizational skills

Interpersonal skills

Multitasking abilities

Education

Matric (Grade 12) or equivalent qualification

Administrative Diploma/equivalent

Tools

Microsoft Office (particularly Excel)

Job description

Overview

As a Facilities Administrator, you will be responsible for providing comprehensive support to the business by building strong relationships with key stakeholders and focusing on maintaining trackers, procuring goods and services, overseeing building maintenance and managing projects. You will report directly to the Business Support & Transport manager.

What being a part of the Sigma Family means for you

At Sigma, we stand out and have now been acknowledged 3 years in a row by the Sunday Times as one of the Best Places to Work — voted by our people. Our core mission is to #ImproveEverythingAlways, with a strong focus on our people. We are seeking exceptional individuals to join us and represent our clients, delivering top-tier customer service across various industries.

What Your Day-to-Day Will Look Like

You will be responsible for developing, monitoring, coordinating and implementing the company’s processes while liaising with the facilities team to ensure the highest level of service delivery to the staff. You will manage, distribute and monitor office supplies. You will maintain a clean and orderly reception area. You will oversee lockers, including procurement, allocation and tracking. You will handle asset control including tracking and issuing equipment. You will assist with liaising and addressing requests from the landlord. You will support facility and maintenance tasks, including arranging callouts as needed. You will supervise onsite work teams and contractors as required. You will allocate and manage access control in compliance with company and landlord standards. You will have general oversight of soft services on the site including but not limited to cleaning and security teams. You will coordinate and track parking bay assignments. You will address facility emergencies promptly. You will demonstrate flexibility to work across multiple sites. You will promote health and safety culture within the business. You will handle all transport-related inquiries. You will oversee booking applications for new joiners, movers and leavers. You will coordinate staff pick-up and drop-off times. You will follow established procedures for addressing complaints related to onsite pick-ups and drop-offs.

What Amazing People Will Bring to the Role

• You have excellent experience working within the facilities environment. You have strong collaboration and teamwork skills. You pay attention to detail. You have great problem-solving and decision-making skills. You have excellent communication and interpersonal skills with great interaction. You have excellent organizational and multitasking abilities. You have a high level of confidence and integrity. You are a team player with a positive can-do attitude. You have unquestionable willingness and desire to learn, grow and develop within the Facilities and Transport department. You have the ability to work under pressure in an ever-changing environment. You are self-motivated and deadline-oriented.

Requirements

• You have a Matric (Grade 12) or equivalent qualification
• Administrative Diploma/equivalent is advantageous
• Previous experience within a similar role (advantageous)
• You have 2 - 3 years’ experience completing administrative duties
• Proficient skills in the use of Microsoft Office products, particularly Excel
• You can display a strong sense of resilience whilst under pressure
• You have a good command of the English language (written and verbal)
• You are confident and thrive in pressured environments

Simple and Straight Forward Recruitment

We don’t see the value in making candidates jump through hoops. Once we receive your application via ICIMS, if you meet all relevant criteria as stipulated on the advert, we’ll proceed with further shortlisting and start your application process.

If you like the sound of being part of the Sigma Family, then don’t wait and get applying!