Export Operations Assistant

ARVO; Paarl; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic export company is seeking a proactive Export Operations Assistant to join their team in Paarl, South Africa. The role involves supporting daily export operations, maintaining system accuracy, and facilitating communication between teams, producers, and clients. Ideal candidates should have 1-2 years of experience in an export company and strong organizational skills. This position may require working long hours during peak seasons.

Qualifications

• 1–2 years’ experience in a similar role within an export company.
• Strong computer literacy and comfortable working in fast-paced environments.

Responsibilities

• Update daily exchange rates for currencies on QX.
• Maintain accurate records of PLG packages.
• Manage shipment reports and codes effectively.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Team player

Education

Grade 12 / Matric

Tertiary qualification in Logistics, Agriculture or Business

Tools

MS Excel

MS Office

EDI / export systems

Job description

About the Role

Our client is looking for a detail‑oriented and proactive Export Operations Assistant to join their dynamic team. The successful candidate will play a key role in supporting daily export operations, maintaining system accuracy, and ensuring smooth communication between internal teams, producers, and clients.

This position requires someone who thrives in a fast‑paced, seasonal work environment and can balance accuracy, initiative, and teamwork.

Key Responsibilities

• Update daily exchange rates for USD, CAD, GBP, and EUR on QX
• File completed PLG packages and maintain accurate records
• Update shipment dates on QX using Producer Ally shipment reports
• Run “Producer per setup” report and notify Finance once updated
• Save and manage shipment reports under BI Reports
• Maintain and update codes on QX (vessels, packing codes, varieties, producers, consignees, payment terms, etc.)
• Request outstanding loading documents from Producer Ally and loading point facilities
• Request Loaded on Board (L.O.B.) status to proceed with invoicing consignees
• Perform any additional operational support tasks as required

Requirements

• Grade 12 / Matric (a tertiary qualification in Logistics, Agriculture or Business will be advantageous)
• 1–2 years’ experience in a similar role within an export company
• Strong organisational and communication skills
• Excellent computer literacy (especially MS Excel and MS Office )
• Comfortable working in fast‑paced, seasonal work cycles
• Experience with EDI / export systems will be advantageous

Personal Attributes & Work Ethic

• High level of accuracy and attention to detail
• Willingness to work long hours, weekends, and public holidays during peak seasons
• Adaptable to changing priorities and urgent requests (e.g., labels, marketing, client, and producer needs)
• Takes ownership of tasks and meets deadlines consistently
• Can work well under pressure and prioritise effectively
• Strong problem‑solving skills and self‑management
• Proactive team player who takes initiative