Executive Virtual Assistant

Somewhere; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A remote service company seeks a proactive Executive Assistant to support a busy executive coach. The role involves organizing meetings, managing communications, and providing personal assistance. The ideal candidate has 5 years of experience in executive or virtual assistance, strong organizational skills, and proficiency with G Suite and social media. This position offers competitive pay and opportunities for professional growth in a dynamic environment.

Qualifications

• 5 years of related experience as an executive assistant or virtual assistant.
• Strong organizational skills and ability to prioritize tasks.
• Experience with social media management and content curation.

Responsibilities

• Manage calendar, schedule meetings, and coordinate client appointments.
• Assist with LinkedIn content posting and engagement.
• Provide comprehensive support for personal and professional activities.

Skills

Excellent English Communication Skills

Organizational skills

Proficient with G Suite

Social media management

Trustworthiness

Tools

Google Calendar

ChatGPT

AI Tools

Job description

Job Details

Position: Executive / Virtual Assistant

Work Hours (Client): Monday to Friday - 8am - 5pm PST Full-time

Pay Range: $1000 - $2000 USD/month (varies based on skill set and experience level)

Location of Search: South Africa

Work Location: REMOTE

Role Overview

We are seeking a highly organized proactive Executive Assistant to support a busy executive coach and founder based in California. This role blends professional and personal assistance providing the right candidate with a dynamic varied and rewarding workload. You will be instrumental in helping streamline operations manage communications and free up time for strategic growth.

Duties and Responsibilities

Administrative & Organizational Support

• Manage calendar, schedule meetings, and coordinate client appointments
• Prioritize and respond to emails ensuring nothing critical is missed
• Organize files, documents, and resources across Google Drive and other platforms
• Assist with research data consolidation and summarization of key insights
• Support invoicing and payment tracking (approx. a dozen invoices per month)
• Coordinate travel logistics including flights and accommodations
• Prepare briefing notes, agendas, and follow-up summaries for meetings
• Track key project deadlines and deliverables to ensure everything stays on schedule

Social Media & Content Support

• Assist with LinkedIn content posting strategy and engagement
• Support potential expansion into Instagram, Facebook, and newsletters
• Curate content from industry leaders for personal learning and client communication
• Maintain and update client email lists and newsletters
• Draft and edit social media posts, newsletters, and presentations
• Track engagement metrics and report insights to optimize content strategy
• Assist in planning webinars, virtual events, and workshops

Adhoc Tasks

• Assist with family scheduling, event coordination, and research for travel or vacations
• Coordinate vendors, household maintenance, and other logistical needs
• Provide comprehensive support to streamline personal and professional activities

Minimum Requirements

Language requirement: Excellent English Communication Skills

Experience: 5 years of related experience

• 45 years of executive assistant or virtual assistant experience
• Strong organizational skills and ability to prioritize competing tasks
• Proficient with G Suite, Google Calendar, email tools and AI tools (ChatGPT, Gemini, Claude)
• Experienced in and comfortable with social media management and content curation
• Excellent written and verbal English communication
• Trustworthy, proactive, and able to work independentlyComfortable managing both professional and personal tasks

Preferred Qualifications

• Experience with Apple ecosystem (Mac, iPhone, Apple Notes)
• Familiarity with AI-based productivity tools and automation
• Experience with invoicing tools

Key Skills

• Business Finance
• ERP Sales
• Access Control System
• Attorney At Law
• Credit
• Application Development