Executive Personal Assistant

Motus Corporation; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading corporation is seeking an Executive Personal Assistant to provide high-level administrative support to the CEO. The role involves managing complex schedules, preparing documentation, and handling confidential information. Ideal candidates will have a relevant qualification and 3-5 years of experience. Strong organizational, communication, and problem-solving skills are essential. Proficiency in MS Office is required, along with a high level of professionalism and discretion. This position is based in Johannesburg, Gauteng.

Qualifications

• 3–5 years of experience as an Executive PA or Senior Personal Assistant.
• Strong proficiency in MS Office applications.
• High professionalism and ability to manage confidential information.

Responsibilities

• Provide full administrative and secretarial support to the CEO office.
• Manage complex diaries, schedules, and appointments.
• Prepare presentations, reports, and executive documentation.

Skills

Organisational skills

Time-management skills

Verbal communication

Written communication

Discretion and confidentiality

Problem-solving

Education

Relevant qualification in Office or Business Administration

Tools

MS Office

Job description

Purpose of the Role

The Executive Personal Assistant provides high-level administrative and strategic support to the Chief Executive Officer, ensuring smooth day-to-day operations, effective time management, and confidential handling of all matters.

Key Responsibilities

• Provide full administrative and secretarial support to the CEO office
• Manage complex diaries, schedules, and appointments
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Handle confidential and sensitive information with discretion
• Screen and manage calls, emails, and correspondence
• Prepare presentations, reports, and executive documentation
• Coordinate travel arrangements, accommodation, and itineraries
• Liaise with internal stakeholders and external partners on behalf of the Executive
• Assist with project coordination and tracking deadlines
• Support office administration and ad hoc executive tasks as required
• Report on transactional and process activities to enable timely and effective decision making
• Understand and execute administrative functions as required by the position
• Secure all documentation, records and other means of communication in order to maintain a high level of confidentiality and security

Minimum Requirements

• Relevant qualification in Office Administration, Business Administration, or similar
• Minimum of 3–5 years’ experience as an Executive PA or Senior Personal Assistant
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work under pressure and manage competing priorities

Key Competencies

• Attention to detail
• Strong interpersonal skills
• Problem-solving and initiative
• Ability to work independently
• Adaptability and resilience