Executive Assistant (Part-Time to Full-Time Potential)

Assist World; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A fast-growing technology company is seeking an organized Executive Assistant to support the CEO and leadership team. Candidates should have 3–4 years of experience and strong English communication skills. The role begins part-time at 20 hours/week, with potential to transition to full-time. Key responsibilities include inbox management, calendar coordination, and general administrative support. The position is 100% remote, offering various bonuses and a flexible schedule.

Benefits

Birthday bonus of $50

Testimonial bonus of $200

Tenure bonus of $300 every 6 months

Monthly raffle of $500

Qualifications

• Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.
• Strong written and verbal English communication skills.
• High attention to detail and ability to prioritize in a rapidly changing environment.
• Confident using Google Workspace (Gmail, Docs, Sheets, Calendar).
• Tech-savvy with the ability to learn new software quickly.
• Professional email etiquette and the ability to represent the CEO’s tone and communication style.

Responsibilities

• Monitor, organize, and triage the CEO’s inbox.
• Draft polished email responses when appropriate.
• Manage the CEO’s calendar and schedule meetings.
• Sort customer inquiries and assign tasks to team members.
• Assist with light CRM management.

Skills

Communication skills

Organizational skills

Tech-savviness

Calendar management

Inbox management

Tools

Google Workspace

CRM platforms

Canva

Job description

Overview

A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder/CEO and wider leadership team. The ideal candidate is proactive, tech‑savvy, excellent with email and calendar management, and able to triage communications effectively in a fast‑paced environment. This role will begin part‑time (20 hours/week) with strong potential to transition into full‑time based on performance and operational needs.

Core Responsibilities

• Inbox & Communication Management
  • Monitor, organize, and triage the CEO’s inbox to ensure no messages slip through the cracks.
  • Draft polished, professional email responses when appropriate.
  • Acknowledge incoming customer or partner messages and route them to the appropriate team member.
  • Track follow‑ups, reminders, and pending action items.
• Scheduling & Calendar Coordination
  • Manage and maintain the CEO’s calendar, ensuring alignment across internal and external stakeholders.
  • Schedule meetings with clients, partners, the leadership team, and internal departments.
  • Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly.
• Administrative Support
  • Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members.
  • Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows.
  • Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides).
  • Create and maintain simple trackers, logs, and operational checklists.
• Cross‑Team Support
  • Work closely with the CEO, VP, and operations team to ensure smooth communication flow.
  • Provide general administrative support for ongoing projects.
  • Ensure timely escalation of customer or internal issues to the right team member.

Nice‑to‑Have Skills

• Basic Canva experience for simple visual edits or presentations.
• Familiarity with CRM platforms (any CRM; training will be provided on the internal system).
• Experience supporting founders or leadership teams in a startup environment.
• Prior experience in a tech, robotics, security, or SaaS‑adjacent industry (not required but a bonus).

Required Qualifications

• Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.
• Strong written and verbal English communication skills.
• High attention to detail and ability to prioritize in a rapidly changing environment.
• Confident using Google Workspace (Gmail, Docs, Sheets, Calendar).
• Tech‑savvy with the ability to learn new software quickly.
• Professional email etiquette and the ability to represent the CEO’s tone and communication style.
• Highly organized, proactive, and reliable.

Ideal Candidate Profile

• Polished, professional communicator.
• Strong sense of ownership and accountability.
• Thrives in a fast‑paced startup environment.
• Learns new systems quickly and adapts well to evolving responsibilities.
• Enjoys being the organizational backbone for a busy founder/CEO.

$500 - $700 a month

Part‑time to start (20 hours/week)

Must have overlap with Eastern Time (New York)

High likelihood of transitioning into full‑time (40 hours/week) based on performance.

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM