Executive Assistant | Durban

The Recruitment Council; Durban; On-site; USD 1 000 - 4 000; Full time

Job summary

A dynamic financial services firm is on the lookout for an exceptional Executive Assistant to support high-level executives. This role offers a unique opportunity to leverage your administrative expertise in a fast-paced environment, ensuring the smooth operation of the MD's daily activities. With responsibilities ranging from email management to travel arrangements, you will play a crucial role in enhancing efficiency and maintaining confidentiality. If you thrive in a challenging yet rewarding atmosphere and possess the skills to manage multiple priorities, this position could be your next career milestone.

Qualifications

• 3+ years of experience as an executive assistant in financial services.
• Exceptional organisational and communication skills are essential.

Responsibilities

• Manage MD's emails and schedule appointments efficiently.
• Coordinate client meetings and prepare necessary materials.

Skills

Administrative Skills

Organisational Skills

Communication Skills

Discretion

Proactivity

Tools

HubSpot CRM

Job description

Are you seeking an opportunity to leverage your exceptional administrative skills in a dynamic and fast-paced environment within the financial services industry? Our client, a prominent player in the financial sector, is currently seeking a talented Executive Assistant to join their team. This is an exciting opportunity to support high-level executives and contribute to the success of a leading financial services firm.

Responsibilities:

• Email and Diary Management: Efficiently organise and prioritise the MD’s emails. Schedule appointments, meetings, and engagements, optimising the MD’s time.
• Client Coordination: Serve as the initial point of contact for clients. Schedule and confirm meetings, ensuring all necessary materials are prepared in advance.
• Technology and CRM Management: Leverage technology to streamline operations, with a particular focus on maintaining the MD’s HubSpot CRM. Ensure accurate recording and updating of client information.
• Meeting Preparation: Facilitate the preparation of meeting agendas, presentations, and documents. Attend meetings as required, taking minutes and tracking action items.
• Travel Arrangements: Plan and book all aspects of travel, including flights, accommodations, and itineraries, ensuring a seamless travel experience for the MD.
• Confidentiality: Maintain strict confidentiality regarding all sensitive company information and operations.

Skills and Qualifications:

• Experience: At least 3 years of proven experience in an executive assistant role, ideally within the insurance or financial services sector.
• Organisational Skills: Exceptional time management and the ability to manage multiple tasks and priorities simultaneously.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Discretion: High level of professionalism and discretion in handling confidential information.
• Proactivity: Ability to anticipate the needs of the MD and act accordingly with minimal direction.

Personal Attributes:

• Strong attention to detail and accuracy.
• Proactive problem-solving skills.
• Adaptable and resilient, with the ability to work under pressure.
• A positive attitude and the ability to work as part of a team.

Work Conditions:

• Office-based position with standard working hours; however, flexibility is required to accommodate the MD’s schedule, including outside of regular business hours.
• Occasional travel may be required for meetings or events.

Reporting Structure:

• Directly reports to the Managing Director.