Executive Assistant

Pele Energy Group; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading energy firm in Sandton seeks a highly resourceful Executive Assistant to provide support to an Executive. The ideal candidate will excel in time management, communication, and discretion, showcasing at least 5 years of experience assisting C-level executives. Responsibilities include managing an executive's calendar, coordinating meetings, handling various administrative tasks, and ensuring effective communication with stakeholders. This position demands exceptional organizational skills and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum 5 years' experience as an Executive Assistant.
• Significant executive support experience to C-level executives.
• Strong verbal and written communication skills.

Responsibilities

• Manage executive calendar and prioritize meetings.
• Coordinate internal and external meetings and events.
• Handle administrative tasks like travel arrangements and expense reports.
• Serve as primary contact for stakeholders on behalf of the Executive.

Skills

Time management

Communication

Discretion

Organizational skills

Microsoft Office proficiency

Analytical skills

Problem solving

Flexibility

Interpersonal skills

Education

Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration

Tools

Microsoft Office

Job description

Job Responsibilities

We are seeking a highly resourceful, proactive, and detail-oriented Executive Assistant to support an Executive. This role is designed for a strategic partner who thrives in a fast-paced environment and acts as a force multiplier—amplifying the effectiveness and efficiency of the leadership team. The ideal candidate is a master of time management, communication, and discretion, with a proven ability to anticipate needs, manage competing priorities, and drive results through seamless coordination and execution.

Executive Support & Calendar Management

• Provide high-level calendar management for the Executive, including prioritizing meetings, resolving scheduling conflicts, and ensuring optimal time allocation.
• Anticipate needs and proactively manage logistics to ensure smooth daily operations.

Meeting & Event Coordination

• Plan, schedule, and coordinate internal and external meetings and events such as dinners and lunches, including agenda preparation, attendance tracking, presentation material development, and minute-taking.
• Track action items and follow up with responsible parties to ensure timely completion.

Administrative & Operational Support

• Handle a wide range of administrative tasks: travel arrangements, expense reports, document preparation, and correspondence.
• Support the Executive with special projects, research, and the creation of high-impact presentations and reports.

Stakeholder Liaison

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Executive. Manage sensitive and confidential information with discretion and professionalism.

Strategic Partnership

• Keep the Executive informed of key priorities, deadlines, and developments.
• Act as a "barometer" for the team, sensing issues and opportunities and ensuring the General Manager is prepared and aligned.

Desired Skills and Qualifications

• Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration.
• Minimum 5 years' experience as an Executive Assistant.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders and lenders.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment's notice.
• Thrive in an intense, do-it-yourself, start-up environment.

Competencies

Leadership Capabilities

• Participative Leadership
• Planning & Organizing
• Monitoring & Measuring Cognitive Capabilities
• Analysis & Attention to detail
• Problem Solving
• Critical thinking

Interpersonal Capabilities

• Assertive
• Methodical
• Drive & Action Oriented
• Flexibility
• Excellence & Quality Orientation