Executive Assistant

Absa Group; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading banking institution in Randburg seeks an Executive Assistant to provide administrative and coordination support to the Executive team. Responsibilities include managing the executive's calendar, organizing travel, preparing meeting notes, and ensuring confidentiality. Candidates should have a National Certificate in Information Technology, strong organizational skills, and the ability to handle sensitive information professionally. This role supports operational efficiency and strategic objectives within a respected financial institution.

Qualifications

• Experience in providing executive support and administrative functions.
• Ability to organize and manage multiple tasks efficiently.
• Proficient in handling communications and maintaining confidentiality.

Responsibilities

• Manage executive’s calendar and coordinate meetings.
• Organize travel and logistics for the executive team.
• Prepare briefing packs and consolidate information for meetings.
• Capture minutes and follow up on action items.

Skills

Calendar management

Email screening and prioritization

Confidential information handling

Discretion and emotional intelligence

Education

National Certificate in Information Technology

Job description

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

The Digital Technology Cluster a division of the PPB Technology is looking for an Executive Assistant to provide comprehensive administrative and coordination support to the Executive team, ensuring efficient operations and delivery of strategic objectives.

Job Description

• Executive Support
• Manage the executive’s calendar, including scheduling, rescheduling, and protecting focus time.
• Coordinate meetings, prepare agendas, and ensure all required documents are available.
• Screen, prioritise and respond to emails, calls, and messages on behalf of the executive.
• Prepare briefing packs and consolidate information for leadership engagements.
• Administrative & Office Management
• Organise travel, accommodation, itineraries, and logistics.
• Process expense claims, vendor requests, and procurement needs.
• Maintain filing systems (digital & physical) ensuring documents are accessible and compliant.
• Meeting & Project Coordination
• Organise leadership forums, business reviews, and team meetings.
• Capture minutes, decisions, risks, and action items; ensure follow-through and updates.
• Assist with small projects or workstreams
• Support preparation of presentations, reports, and dashboards.
• Confidentiality, Governance & Professionalism
• Handle sensitive information with absolute confidentiality.
• Uphold organisational policies, governance standards, and compliance expectations.
• Represent the executive with professionalism in tone, conduct, and communication.
• Maintain high levels of discretion, emotional intelligence, and adaptability.

Education

National Certificate: Information Technology

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised.