Executive Assistant

Hire Overseas; Remote; ZAR 597 000 - 939 000; Full time

Job summary

A dynamic global firm is seeking a skilled Executive Assistant who will provide strategic support in operations, communication, and scheduling. The ideal candidate will have over 3 years of experience and be comfortable managing priorities in a fast-paced environment. Key responsibilities include calendar management, email organization, and project coordination. This full-time position offers competitive pay in USD and the flexibility of a remote setup, along with various growth opportunities in the organization.

Benefits

Up to 14 days of Paid Time Off

Flexible remote work options

Direct partnership with founders

Qualifications

• 3+ years as an Executive Assistant or Operations Coordinator.
• Experience supporting founders or senior executives preferred.
• Strong ability to manage multiple priorities in a fast environment.

Responsibilities

• Manage complex calendars and daily scheduling.
• Organize email inboxes and prioritize messages.
• Support ongoing projects with task organization.

Skills

Excellent English communication skills

Highly organized with attention to detail

Proficient with Google Workspace, Notion, Slack

Strong judgment and discretion

Resourceful and proactive

Job description

Join to apply for the Executive Assistant role at Hire Overseas

We're looking for a high‑level Executive Assistant who can provide end‑to‑end support across operations, communication, scheduling, and day‑to‑day execution for leadership.

This role goes beyond basic admin.

You'll serve as a strategic partner who brings order, clarity, and momentum to a fast‑moving environment.

You'll handle a mix of calendar management, email triage, project coordination, research, and communication support—ensuring priorities are managed, decisions are well‑informed, and workflows stay aligned.

If you excel at anticipating needs, organizing chaos, and making executive operations run smoothly, this role will be a strong fit.

Why You'll Want to Join

You will be paid in USD (bi‑monthly: every 15th and 30th)

Up to 14 days of Paid Time Off annually (starting Day 1)

Observance of Holidays based on your location

% remote setupso you can work wherever you're most productive

Direct partnership with founders and leadership

High visibility across operations, strategic initiatives, and internal projects

Clear growth paths into operations, project management, or Chief of Staff

What You'll Work On

Executive and Operational Support

Manage complex calendars, calls, meetings, and daily scheduling

Organize email inboxes, prioritize messages, and draft replies when needed

Prepare meeting agendas, take detailed notes, and track follow‑ups

Serve as a communication buffer and ensure the right information reaches leadership

Project Coordination and Workflow Management

Support ongoing projects by organizing tasks, deadlines, and documentation

Help leadership maintain clarity across priorities and moving parts

Build and maintain internal trackers, dashboards, and systems

Coordinate with internal teams or external partners to ensure progress

Research and Preparation

Conduct research for business, operations, or strategic needs

Summarize findings into clear briefs and recommendations

Gather background materials in advance of meetings or decisions

General Administrative and Personal Support

Assist with occasional personal tasks or logistics

Coordinate travel, bookings, reservations, and planning

Maintain confidentiality and judgment in all personal and professional matters

What You Bring

3+ years as an Executive Assistant, Operations Coordinator, or similar role

Excellent English communication skills, written and verbal

Highly organized with strong attention to detail

Comfortable managing multiple priorities in a fast‑moving environment

Proficient with Google Workspace, Notion, Slack, and project tools

Strong judgment, discretion, and ability to operate with limited direction

Resourceful and proactive — you figure things out before being asked

Nice to Have

Experience supporting founders or senior executives

Background in startups, consulting, tech, or service‑based businesses

Ability to prepare simple reports, summaries, or presentations

Interest in growing into operations or Chief of Staff work

How to Apply

Your updated resume

A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives

Only candidates who submit a Loom video will be considered.

If you're dependable, proactive, and thrive in roles where you're the steady force behind a busy leader, this role gives you high visibility, ownership, and a chance to shape how the executive function operates every day.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Technology, Information and Media

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