Events Assistant

RecruitMyMom; Pretoria; On-site; ZAR 50 000 - 200 000; Part time

Job summary

A local event management firm is seeking a reliable Event Assistant to support in-person events across Pretoria. This fully on-site, ad hoc role involves guest management, attendance tracking, and on-site coordination to enhance the event experience. Candidates should have fluency in Afrikaans and be friendly, organized, and punctual. Skills in engaging with professionals while maintaining a calm demeanor under pressure are essential. The position is ideal for those who enjoy working with people and fostering memorable events.

Qualifications

• Fluency in Afrikaans is essential.
• Ability to travel independently across Pretoria.
• Calm under light pressure.

Responsibilities

• Welcome guests and create a warm, professional first impression.
• Manage guest check-in and attendance lists.
• Capture visitor details accurately for post-event follow-up.
• Assist with on-site logistics, guiding guests, and answering questions.
• Act as an extra hand to allow hosts to engage fully with attendees.

Skills

Fluency in Afrikaans

Organised with strong attention to detail

Friendly, confident, and approachable

Punctual and reliable

Job description

Pretoria, South Africa | Posted on 03/02/2026

We are seeking a reliable, warm, and well‑organised Event Assistant to support the delivery of in‑person events hosted at various venues across Pretoria. This is a fully on‑site, ad hoc role, ideal for someone who enjoys working with people and contributing to a professional, welcoming event experience.

The Event Assistant plays a key support role on event days, managing guest arrivals, attendance tracking, and on‑site coordination so that hosts can focus on engaging with members and facilitating meaningful conversations.

This position is designated in line with Employment Equity (EE) requirements. Fluency in Afrikaans is essential.

Time Commitment

3–4 hours per event

Evening events: 17:00 – 20:00

Occasional Friday afternoon events

Events are scheduled in advance and are not held weekly

Key Responsibilities

• Welcome guests on arrival and create a warm, professional first impression
• Manage guest check‑in and attendance lists
• Identify and record visitors or non‑members
• Capture visitor details accurately for post‑event follow‑up
• Assist with basic on‑site logistics, including guiding guests and answering questions
• At activity‑based events (e.g., padel events), ensure guests:
  • Know where to go
  • Have access to food and beverages
  • Are checked in and accounted for
• Act as an extra set of hands to allow hosts to engage fully with attendees

What This Role Is (and Is Not)

• On‑site role only
• No off‑site planning or administrative work
• No heavy setup or breakdown duties

Requirements

• Friendly, confident, and approachable
• Organised with strong attention to detail
• Comfortable engaging business owners and professionals
• Punctual, reliable, and calm under light pressure
• Able to travel independently to venues across Pretoria