EHS & Facilities Administrator

HR Xchange; Boksburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading human resources firm is seeking an EHS & Facilities Administrator in Boksburg. The role involves supporting the implementation of safety standards and day-to-day facilities management in a dynamic warehouse. Qualified candidates should have a diploma in Occupational Health and Safety and at least 2 years of experience in EHS administration. This position offers an opportunity for those passionate about ensuring a safe working environment.

Qualifications

• At least 2 years’ experience in an EHS and/or Facilities Administration role.
• Working knowledge of ISO 45001, ISO 14001, and South African Occupational Health & Safety Act requirements.
• Proven experience in managing contractor compliance and maintaining safety files.

Responsibilities

• Support the effective implementation of EHS standards.
• Maintain and update EHS documentation and compliance files.
• Coordinate day-to-day building and warehouse maintenance activities.

Skills

Occupational health and safety

Administrative skills

Coordination

EHS compliance

Proficient in MS Office

Education

National Diploma in Occupational Health and Safety

SAMTRAC or equivalent Safety Management qualification

Tools

EHS data management systems

Job description

EHS & Facilities Administrator

Location: Boksburg

Duration: 6 month contract

As the EHS & Facilities Administrator you will be supporting the effective implementation of Environmental, Health, and Safety (EHS) standards and ensuring smooth day-to-day facilities management within a dynamic warehouse environment handling parts and stock.

You will need to have a strong understanding of occupational health and safety requirements, solid administrative experience, and the ability to support operational compliance across warehouse and facilities functions.

Key Responsibilities

EHS Administration

• Maintain and update all EHS documentation, records, and statutory compliance files (risk assessments, incident logs, training records, permits, etc.).
• Support EHS audits, inspections, and ISO 45001 / 14001 compliance activities.
• Track and close out corrective and preventive actions (CAPA) from audit findings, incidents, and inspections.
• Coordinate employee EHS training, induction sessions, and maintain competency registers.
• Assist in the preparation of monthly EHS reports, dashboards, and key performance indicators.
• Support emergency preparedness initiatives including fire drills, evacuation plans, and equipment checks.
• Ensure contractor safety files are reviewed, updated, and compliant with company requirements.

Facilities Administration

• Coordinate day-to-day building and warehouse maintenance activities, including utilities, waste management, and cleaning services.
• Maintain facilities-related records such as service schedules, and maintenance logs.
• Liaise with service providers and contractors to ensure quality and compliance with company standards.
• Support management of warehouse safety infrastructure (lighting, access control, signage, firefighting equipment).
• Monitor and control consumables, maintenance budgets, and facility-related procurement requests.
• Assist in space planning and maintaining a safe, clean, and organized working environment for all employees.

Requirements

• National Diploma in Occupational Health and Safety, Environmental Management, or related field.
• SAMTRAC or equivalent Safety Management qualification (required).
• At least 2 years’ experience in an EHS and / or Facilities Administration role, preferably within a warehouse, logistics, or industrial environment.
• Working knowledge of ISO 45001, ISO 14001, and South African Occupational Health & Safety Act requirements.
• Proven experience in managing contractor compliance and maintaining safety files.
• Proficient in MS Office Suite and EHS data management systems.
• Strong administrative, coordination, and reporting abilities.

Our client is an equal opportunity employer