E-Commerce Administrative Assistant

TalentPop App; Pretoria; On-site; ZAR 200,000 - 250,000; Full time

Job summary

A fast-growing administrative support company in Pretoria is seeking an E-Commerce Administrative Assistant. This remote role involves administrative coordination, inventory management, and data reporting. The ideal candidate possesses strong online experience, is detail-oriented, and has proficiency in Excel and Google Sheets. Join a collaborative team where your contributions matter and enjoy benefits like paid time off and opportunities for growth.

Benefits

100% remote work

Performance reviews and growth opportunities

Paid time off

Access to learning tools

Qualifications

• At least 1 year of online/remote work experience is required.
• Proficient/advanced in Microsoft Excel and Google Sheets.
• Excellent written communication skills and strong organizational abilities.

Responsibilities

• Support account managers with administrative coordination tasks.
• Track inventory levels and coordinate restocks.
• Perform data analysis and reporting using Excel and Google Sheets.

Skills

Online/remote work experience

Microsoft Excel

Google Sheets

Organizational abilities

Written communication skills

Tools

Zendesk

Shopify

Google Analytics

Asana

Job description

Overview

At TalentPop App, we empower fast-growing brands by providing world-class administrative and operational support — and we’re expanding our team! We’re looking for a resourceful and detail-oriented E-Commerce Administrative Assistant with strong online experience. This role blends administrative coordination, inventory management, data reporting, and community engagement, perfect for someone who’s highly organized, technically skilled, and thrives in a remote environment.

Responsibilities

• Support account managers with administrative coordination tasks
• Track inventory levels, coordinate restocks, and handle purchase order (PO) processes
• Perform data analysis and reporting using Microsoft Excel and Google Sheets (pivot tables, VLOOKUP)
• Manage email inboxes, scheduling, and administrative priorities
• Engage with customers and community members via forums, comments, and DMs
• Extract and organize marketing and ad performance data (Facebook Ads, Google Ads, etc.)
• Assist with operational and hands-on tasks requiring strong technical skills
• Maintain accuracy and attention to detail when working with reports and tracking systems

What We're Looking For

• At least 1 year of online/remote work experience (required)
• Proficient/advanced in Microsoft Excel and Google Sheets (pivot tables, VLOOKUP, data organization)
• Experience with Zendesk, Shopify, RLM, Qlik, ClickUp, Asana, and Google Analytics not required but preferred
• Excellent written communication skills and strong organizational abilities
• Ability to manage multiple priorities effectively in a fast-paced environment
• Comfortable working with inventory, order management systems, and data reporting platforms
• Bonus points if you have technical experience supporting operational processes or product-based businesses

Technical Requirements

• A laptop or desktop with at least an i5 processor (or Mac equivalent)
• A reliable internet connection with at least 15 Mbps download/upload speed
• A quiet, dedicated workspace

What We Offer

• 100% remote work — work from anywhere
• Performance reviews and growth opportunities within our team
• Paid time off to support your work-life balance
• Access to learning tools and regular feedback to fuel your career development
• A collaborative and supportive work environment where your contributions truly matter

Important: To be considered for this position, please make sure to include the following application code in your submission: ADAS25. This code helps us quickly identify applicants for the e-Commerce Administrative Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you’ve carefully read the job posting.

If you’re an experienced online professional who’s ready to help high-growth brands stay organized and scale smarter — we’d love to meet you.

Apply now and join a team that values your skills, drive, and ambition!

Pretoria, Gauteng, South Africa

Posting history: 4 days ago; 2 weeks ago; 2 weeks ago; 2 days ago