Document Controller

Alistair James Company Ltd; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A growing logistics company in Durban is seeking a highly organized Document Control Coordinator to manage critical operational documentation. The role includes maintaining documents across various platforms, conducting daily checks for accuracy, and collaborating with teams to ensure compliance. Ideal candidates should have experience with document management systems and strong attention to detail. This position offers a dynamic work environment and a chance to impact operations across Africa.

Qualifications

• Experience with document management systems (SmartSheets, Google Sheets, Excel; FMP advantageous).
• Strong attention to detail and organizational skills.
• Ability to work independently and proactively.
• Clear and confident communication skills.
• Exposure to maintenance or breakdown management.

Responsibilities

• Maintain and update documents across SmartSheets, Google Sheets, Excel, and FMP.
• Conduct daily document checks to ensure accuracy and relevance.
• Identify and report process gaps or documentation issues.
• Log and track breakdowns and workshop flow, ensuring timely follow-up.
• Collaborate with internal teams to ensure compliance and consistency.
• Support the rollout of improved document control processes and best practices.

Skills

Attention to detail

Organizational skills

Independent work

Clear communication

Tools

SmartSheets

Google Sheets

Excel

FMP

Job description

Overview

ALISTAIR Group is one of East and Southern Africa’s fastest-growing logistics and services companies. With operations spanning multiple countries and industries, we deliver self-performed logistics solutions across road freight, warehousing, commodity trading, equipment rental, and more.

In 2024, we surpassed 1,000 employees and managed a fleet of 1,000+ trucks—and we’re just getting started. If you thrive in a dynamic, fast-growing environment and want to make a real impact across Africa, this is your opportunity.

We’re looking for a highly organised and proactive Document Control Coordinator to manage and maintain critical operational documentation across multiple platforms. This role is key to ensuring accurate information, smooth workshop flow, and strong cross-team communication.

Key Responsibilities

• Maintain and update documents across SmartSheets, Google Sheets, Excel, and FMP (Fleet Maintenance)
• Conduct daily document checks to ensure accuracy and relevance
• Identify and report process gaps or documentation issues
• Log and track breakdowns and workshop flow, ensuring timely follow up
• Collaborate with internal teams to ensure compliance and consistency
• Support the rollout of improved document control processes and best practices

Experience / Qualifications

• Experience with document management systems (SmartSheets, Google Sheets, Excel; FMP advantageous)
• Strong attention to detail and organizational skills
• Ability to work independently and proactively
• Clear and confident communication skills
• Exposure to maintenance or breakdown management

Working times: Mondays - Fridays 07h30 - 16h30 and alternate Saturdays 08h00 - 12h00

The company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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